Job Description

Position - Executive Assistant to Director

n

Qualifications - B.Sc. Chemistry / Physics

n

Experience - 02+ Yrs

n

Location - Vashi, Navi Mumbai

n

Immediate Joinee Preferred

nn

Job Summary:-

n

We are looking for a proactive and organized Executive Assistant to the Director to provide executive, coordination, reporting, and administrative support.

n

The candidate will coordinate with various departments, track important tasks, prepare MIS reports and presentations, and ensure timely follow-up on the Director’s instructions.

nn

Responsibilities:-

n

- n
- Manage the Director’s calendar, meetings, appointments, emails, and correspondence.n
- Coordinate with Engineering, Projects, HR, Finance, Administration, and Business Development teams.n
- Prepare MIS reports, presentations, meeting minutes, and action trackers.n
- Follow up on assigned tasks and provide regular status updates to the Director.n
- Assist in project and management-related reporting and data collection.n
- Coordinate internal and external meetings, travel arrangements, and business activities.n
- Maintain confidential documents and information.n
- Support the Director in special projects, research, and other management assignments.n
- Travel arrangementsn
- Creating MOMn




- Organizing online and offline documentation / soft copies and hard copiesn

nn

Skills Required

n

- n
- Excellent verbal and written communication skills.n
- Strong coordination, follow-up, and organizational skills.n
- Proficiency in MS Excel, Word, PowerPoint, and Outlook.n
- Good presentation and reporting skills.n
- Ability to handle multiple tasks and work under deadlines.n
- Skilled attitude with high confidentiality and integrity.n
- Proactive, detail-oriented, and quick learner.n

nn

Desired Software or Application knowledge

n

- n
- MS Excel – Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS & dashboards.n
- MS PowerPoint – Management presentations.n
- MS Word & Outlook – Documentation, email and calendar management.n
- Microsoft Teamsn
- AI usage skills (ChatGPT, Copilot and Claude)n

nn

About Us

n

Founded in 1988, PMECH is a global leader in Engineering, Procurement, and Construction Management (EPCM) services. Our work includes Basic, FEED, Residual and Detailed Engineering, and special studies for turnkey projects in Oil & Gas, Refinery, Power Plants, Chemical Plants, Fertilizer Plants, Water, Infrastructure, Textiles, Steel Plants, and more.

nn

share your CV to [email protected]

n

📌 Executive Assistant to Director (Mumbai)
🏢 PMech Consultant
📍 Mumbai