HR Abhinav Mishra - Call at - (phone hidden)

About the job

APPLY ONLY IF YOU HAVE ROBUST CONTACTS AND EXPERIENCE IN THE BUILDER SEGMENT.

Domain: System integrations / Engineering & Construction related Candidates needs to Apply

Aegis Automation India Pvt. Ltd. a 25-year industry leader specializes in Fire Protection Systems (FPS), CCTV Surveillance, Digital Locks, and ELV Solutions.

We are a PAN India turnkey provider delivering end-to-end solutions: Design Supply Install Commission Handover, trusted by top builders, corporates, and government bodies.

SUMMARY The Head of Department Procurement will be responsible for leading and managing the complete procurement function for the Fire Vertical. The role will own the procurement strategy, vendor development, commercial negotiations, material planning, inventory management, cost optimization, and procurement processes. The HOD will ensure timely availability of quality materials at competitive prices while maintaining optimum inventory levels and adherence to approved budgets, company policies, project requirements, and quality standards.

The position will also be responsible for leading and developing the procurement team, establishing procurement processes, monitoring departmental performance, and providing strategic procurement insights to management.

1. Procurement Management

- Ensure timely procurement of materials as per project schedules.
- Maintain uninterrupted material availability for all active projects.
- Reduce procurement lead time through vendor planning and forecasting.
- Ensure procurement at approved budgets and target margins.

2. Vendor Management





- Develop and maintain a reliable vendor base.
- Conduct periodic vendor performance evaluations.
- Negotiate better commercial terms, credit periods, and pricing.
- Ensure alternate vendor development for critical items.

3. Inventory & Stores Control

- Maintain optimum inventory levels.
- Reduce slow-moving and non-moving inventory.
- Ensure stock accuracy through periodic physical verification.
- Minimize material shortages, excess procurement, and wastage.

4. Cost Optimization

- Achieve annual procurement cost savings targets.
- Improve working capital through inventory and payable management.
- Monitor freight, logistics, and handling costs.
- Standardize procurement processes and approved makes/models.

5. Project Coordination

- Coordinate with Project Managers for material planning and dispatch schedules.
- Ensure material readiness against billing and execution targets.
- Support urgent site requirements with minimum delays.
- Monitor project-wise procurement and consumption.

6. Logistics & Dispatch Management

- Ensure timely inward and outward movement of materials.
- Monitor dispatch accuracy and POD/document compliance.
- Reduce transit damages and dispatch errors.
- Track inter-branch/site material movement.

7.



Compliance & Documentation

- Ensure proper maintenance of procurement and stores records.
- Verify compliance of purchase orders, GRNs, invoices, and DCs.
- Maintain audit-ready documentation.
- Ensure GST and statutory compliance related to procurement.

8. Team Management

- Lead procurement and stores teams effectively.
- Define KPIs for procurement executives and stores personnel.
- Conduct periodic review meetings and performance monitoring.
- Build process discipline and accountability within the department.

9. MIS & Reporting

- Submit periodic procurement MIS and stock reports.
- Track procurement vs. project billing status.
- Monitor ageing inventory and vendor outstanding reports.
- Present supply chain performance dashboards to management.

10. Risk Management

- Identify supply chain risks and mitigation plans.
- Maintain buffer planning for critical materials.
- Prevent dependency on single vendors.
- Ensure contingency planning for urgent projects.

11. Procurement Management and Project Coordination:

- Manage the end-to-end procurement cycle from material requirement, purchase planning and vendor finalization through procurement, delivery, GRN, stores, material issue, consumption and project billing.
- Ensure complete tracking and reconciliation of procurement-to-billing for each project to avoid material shortages, excess procurement, delays and revenue leakage.
- Monitor procurement against project billing and execution status to ensure timely material availability and billing realization.

📌 Supply Chain Management - HOD (FPS, CCTV,ELV ) (Hyderabad)
🏢 Aegis Automation
📍 Hyderabad