Job Description

Roles & Responsibilities:

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First point of contact: Greeting visitors, and clients as they enter the office or call.

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Communication hub: Handling incoming and outgoing calls, emails, and messages.

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Administrative support: Assisting with clerical duties to help keep the office organized

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and running smoothly.

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Greeting and welcoming visitors: Ensure visitors feel welcomed and guide them to the

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appropriate person or department.

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Answering phone calls: Respond promptly and professionally, directing calls or taking

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messages.

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Handling mail and deliveries: Receive, sort, and distribute incoming mail and

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packages.

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Maintaining the reception area: Keep the front desk and waiting area tidy and

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presentable.

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Providing information: Offer basic information about the company, its services, and

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facilities, if required

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Data entry and record keeping: Maintain records of visitors, calls,



and other relevant

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data.

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Coordinating with other departments: Communicate and collaborate with various

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teams to assist in smooth operations.

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Security duties: Monitor visitor access and ensure security protocols are followed.

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Performing other administrative tasks: Such as filing, photocopying, or ordering office

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supplies.

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Monitor: office, cafeteria, conference rooms and other part of office cleaning, supervise

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office boys.

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Travel arrangement- Flight ticket, taxi/cab booking on demand

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Accommodation- Hotel and stay arrangement for guest, recent joining, or existing

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employees for both offices.

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Monthly office requirement: Handle independently arrangement of monthly office

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requirement like- stationary, tea/coffee, milk etc.

📌 Front Office Receptionist Gurugram
🏢 Sweco
📍 Gurugram