Whizz HR is hiring for Event Specialist in Mumbai:

About the Role

We are looking for an experienced
Event Specialist
with solid knowledge of events, exhibitions, conferences, and experiential projects. The role requires someone who can handle projects from concept and costing to execution and closure.

The candidate will work closely with the design team, vendors, and leadership to estimate project costs, plan production, and ensure smooth on-ground execution while maintaining quality, timelines, and budgets.

Key Responsibilities

Project Planning & Costing
Work with the design team to understand project concepts and requirements
Prepare detailed cost estimates and production budgets
Identify suitable materials, vendors, and production techniques
Analyze project feasibility and present costing reports to the leadership team

Vendor Management
Identify and coordinate with fabricators, printers, production vendors, and technical teams
Negotiate pricing and finalize vendors within budget




Ensure vendors clearly understand the design specifications and execution requirements

Production & Execution
Oversee the production process for events, exhibitions, booths, and conferences
Manage timelines and ensure all deliverables are completed as planned
Supervise installation, setup, and dismantling of event structures

On-Ground Event Execution
Manage in office execution of projects
Ensure the final output matches the approved designs and expectations
Coordinate with vendors, production teams, and internal staff during the event

Project Monitoring & Reporting
Provide regular updates and progress reports to leadership
Ensure projects are executed within approved budgets and timelines
Resolve in office challenges and ensure smooth event operations

Project Closure
Oversee final execution and event completion
Ensure proper vendor deliverables and quality checks
Support final project closure including vendor coordination and documentation

Req

📌 Event Specialist Mumbai (India)
🏢 Whizz HR
📍 India