Job description:

Job Description – Personal Secretary Position -90474 11156

Personal Secretary

We are seeking a highly organized, professional, and trustworthy Personal Secretary to provide comprehensive administrative and secretarial support to senior management.

Key Responsibilities Executive Support
Manage the executive's daily calendar, appointments, and meetings.
Coordinate travel arrangements, accommodation, and itineraries.
Screen phone calls, emails, and correspondence.
Meeting Management
Attend management meetings and board meetings.
Take accurate shorthand notes during meetings.
Prepare Minutes of Meeting (MoM) promptly and circulate them to concerned stakeholders.
Track action points and follow up on pending tasks.

Documentation & Records
Maintain confidential files, records, and correspondence.
Organize digital and physical documents.
Draft official letters, notices, and internal communications.
Maintain meeting schedules and document archives.

Coordination
Liaise with internal departments and external stakeholders.




Coordinate meetings with clients, vendors, and government officials when required.
Follow up on management instructions and ensure timely execution.

Required Qualifications
Bachelor's Degree in any discipline.
Diploma/Certification in Secretarial Practice is preferred.
Certification in Shorthand and Typewriting is an added advantage.

Experience
3–8 years of experience as a Personal Secretary or Executive Secretary.
Proven experience in shorthand writing and preparing Minutes of Meeting.
Experience working with senior management is preferred.

Required Skills
Excellent shorthand writing speed (minimum 80–100 words per minute preferred).
Rapid and accurate typing skills.
Excellent written and verbal communication in English.
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Valuable drafting and documentation skills.
Solid organizational and time-management abiliti

📌 Personal Assistant R S Puram (R.S. Puram)
🏢 Mahakaya Corp Jindal Steels
📍 R.S. Puram