Job Purpose

The Assistant Manager – Accounts & Finance is responsible for the end-to-end management of petty cash, vendor invoice processing, vendor payments, and fund positions across all units. The role ensures timely and accurate booking of invoices, strict adherence to approval and documentation controls, proactive fund management, and close monitoring of vendor ageing and outstanding advances — safeguarding the accuracy, compliance, and efficiency of the organization's accounts payable and cash management functions.

Key Responsibilities

Key Result Area

Core Activities

Frequency

Petty Cash Review (All Units)
Review petty cash balances of all units.
Verify cash utilization against approved petty cash vouchers.
Check for unusual or excessive cash expenses.
Ensure supporting documents are available for all payments.

Daily

Vendor Invoice Booking
Collect invoices received from vendors.
Verify invoice details against Purchase Order (PO) and Goods Receipt Note (GRN).
Confirm approval from concerned departments.
Verify tax compliance and supporting documents.




Book invoices in ERP.
Maintain a daily list of invoices pending due to discrepancies or approvals.

Daily

Vendor Payments
Review invoices due for payment.
Verify approvals.
Check vendor payment terms and due dates.
Prepare payment dues workings.
Process payments through the bank portal.
Update payment entries in ERP.
Share remittance advice with vendors, where applicable.
Maintain a daily list of completed and pending payments.

Daily

Fund Review & Transfers
Review bank balances across all accounts.
Identify surplus and deficit positions.
Execute inter-account or inter-unit fund transfers.
Prepare a daily fund position statement.

Daily

GRN vs. Invoice Booking Delay Tracking
Identify cases where invoices are not booked within 3 days of the GRN date.

Daily

Advance Review (Invoice Pending > 7 Days)
Prepare a list of advances paid to vendors.
Identify adva

📌 Assistant Manager Accounts And Finance Churchgate (India)
🏢 Eco Hotels and Resorts
📍 India