We are seeking a detail-oriented and organised Administrative Officer -Visa Documentation to support our Indian team handling Current Zealand student visa applications. The role involves coordinating with students, counsellors, and the New Zealand office to ensure accurate, timely, and compliant preparation of visa documentation in line with Immigration New Zealand (INZ) requirements.
Role & responsibilities
Visa Documentation Support
Collect, review, and organise student documents for New Zealand student visa applications
Ensure documents meet Immigration Current Zealand (INZ) requirements and formatting standards
Prepare visa checklists and follow up with students for pending or incorrect documents
Assist in drafting supporting documents such as cover letters, and declarations
Coordination & Communication
Coordinate with counsellors, immigration advisers, and the New Zealand office for case updates
Communicate clearly with students regarding document requirements, timelines, and next steps
Maintain accurate records of visa application progress and student files
Application & Compliance
Assist with online visa lodgement support (where applicable)
Flag discrepancies, risks, or missing information to the senior visa team
Administrative Duties
Maintain digital and physical filing systems for visa applications
Update internal tracking systems regularly
Support audit, compliance checks, and reporting as required
Preferred candidate profile
Education
Bachelors degree in any discipline (preferred)
Experience
0 - 2 years of experience in study abroad, visa processing, or education consultancy.
Any other admin work experience where you have performed documentation will also be considered.
Skills
Strong attention to detail and documentation accuracy
Positive written and verbal communication skills in English
Ability to handle multiple files and strict deadlines
Proficient in MS Office / Google Workspace