We have on requirement of Executive Assistant, Travel Desk & Guest Management. Kindly go through the JD and provide relevant profiles.

Please find the other details below –

Experience: 5-8 years

Qualification - Bachelor’s degree in business administration, Hospitality, or a related field preferred.

Location: Pirangut HQ, Pune (Chakan & Baner as & when required)

Department: MD Office/ Executive Office

Reporting To: Managing Director & CEO

Employment Type: Full time

Weekdays – 5 days working (Company transport available)

Position Overview

We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director & CEO. The role requires excellent coordination skills, discretion, and the ability to manage executive schedules, travel, guest relations, events, and administrative activities efficiently.

Key Responsibilities

Executive Support

1. Manage and coordinate the MD & CEO’s calendar, meetings, appointments, and travel schedules.
2. Prepare meeting agendas, presentations, reports, and correspondence as required.
3.



Screen calls, emails, and visitors, prioritizing communication appropriately.
4. Maintain confidentiality and professionalism in all interactions.

Guest & Visit Management

1. Coordinate domestic and international executive visits to India.
2. Prepare detailed visit agendas, itineraries, and meeting schedules.
3. Arrange hospitality for guests, including accommodation, transport, and local coordination.
4. Ensure a seamless experience for visitors and senior stakeholders.

Travel Desk & Visa Coordination

1. Handle flight bookings, hotel reservations, airport transfers, and travel logistics for executives.
2. Manage visa processing, documentation, and coordination with travel agents or embassies.
3. Monitor travel plans and provide timely updates or changes when needed.

Event & Administrative Management

1. Organize corporate events, leadership meetings, parties, and offsite gatherings.
2. Coordinate

📌 Executive Assistant to Chief Executive Officer/MD (Pune Division)
🏢 Mubea India
📍 Pune Division