Read before applying: This is not a routine EA role. We are hiring one exceptional person to be the operating backbone of our leadership office. If you are a go-getter with a startup mindset who thrives on ownership, ambiguity, and pace read on. If you're looking for a fixed 9-to-6 admin role, this won't be the right fit.

DO NOT apply if you do not have a prior Executive Assistant experience.

About the Role

You will be the control tower for the executive office part Executive Assistant, part PMO, part Chief-of-Staff-in-the-making. You'll protect leadership bandwidth, drive execution across teams, and make sure nothing critical slips. You'll operate at the intersection of judgment, discretion, and relentless follow-through.

Roles and Responsibilities

Executive Office & Calendar Command

- Own and orchestrate complex, multi-timezone calendars for CXO-level leadership; ruthlessly prioritize and protect high-value time
- Run pre-read discipline ensure every meeting has an agenda, purpose, and decision outcome
- Act as a trusted gatekeeper, screening and sequencing inbound demands with sound judgment

PMO & Governance
- Drive central governance for leadership initiatives dashboards, RAG status, risk logs, action trackers
- Chase closure, not just updates own accountability across teams without formal authority
- Establish and run weekly/monthly review cadences (MBRs/QBRs) with crisp decision capture

Executive Communication
- Draft executive-grade emails, briefings, and leadership updates clear, concise, decision-oriented
- Convert fragmented inputs into boardroom-ready summaries at speed

Cross-Functional Execution
- Serve as the connective layer across HR, Finance, Delivery, TA, and US stakeholders
- Anticipate bottlenecks, surface risks early, and act before being asked

Confidentiality & Trust
- Handle highly sensitive business and personnel information with absolute discretion trust is the currency of this role





Availability & Ownership
- Support US-overlap hours when business demands it this role rewards flexibility and commitment over clock-watching

Who We're Looking For TOP TALENT ONLY We're raising the bar. This role is reserved for the top 5% of EA/PMO talent. Please apply only if the following describes you:

- Go-getter you take initiative on things nobody asked you to do; you spot gaps and close them
- Startup mindset you're comfortable with ambiguity, wear multiple hats, and get things done without a playbook
- Ownership-driven you treat outcomes as your own and don't stop at "I sent a reminder"
- Exceptional communicator your written English is sharp, structured, and executive-ready
- Composed under pressure you bring calm and clarity when everything is on fire
- Hungry to learn — you actively upskill (AI tools, automation, recent systems) on your own steam
- Discreet & trustworthy — you understand confidentiality is non-negotiable

Must-Haves

- 5–10 years as an EA / Business Assistant / PMO / Chief-of-Staff support, with 2+ years supporting CXOs/VPs/MDs
- Advanced MS Excel & PowerPoint; strong with Outlook/Teams/SharePoint
- Proven calendar management, stakeholder management, and executive communication
- Graduate degree (MBA/BBA a plus)

Nice-to-Haves (Differentiators)

- Exposure to Microsoft Copilot, Power Automate, or dashboarding tools
- Experience in GCCs, startups, consulting, or offshore delivery environments
- PMO/governance or program-tracking experience

Please Do NOT Apply If

- You're looking for a purely administrative, fixed-hours role
- You need step-by-step instructions and can't operate in ambiguity
- Follow-through and ownership aren't your strengths

Why This Role Stands Out

- Direct exposure to C-suite strategy and decision-making
- Clear growth path toward Chief of Staff / Business Operations leadership
- A tech-forward office — you'll use AI, not just email
- High-visibility role where your impact is seen at the top

📌 Senior Executive Assistant (Pune)
🏢 Kforce
📍 Pune