Key Responsibilities
Office Administration & Coordination
Maintain and organize project records, correspondence, reports, and operational documents.
Update internal records, spreadsheets, ERP systems, or other company databases.
Coordinate routine office communications and assist with incoming enquiries.
Maintain records of office supplies and operational materials.
Assist with attendance records, leave information, and local travel expense documentation.
Support management with routine administrative and coordination activities.
Sales & Client Coordination
Receive and coordinate sales leads with the concerned sales or field team.
Maintain lead, enquiry, quotation, and follow-up records.
Coordinate with technical and commercial teams for preparation of quotations and proposals.
Assist in compiling information required for tenders, quotations, and project submissions.
Follow up with clients regarding quotations, project schedules, material dispatches, and work progress.




Maintain regular communication with clients and provide updates as instructed by the management.
Track payment and outstanding invoice follow-ups and coordinate the information with the accounts team.
Field & Project Coordination
Visit project and client sites as required to monitor ongoing work.
Coordinate with site personnel, technicians, contractors, vendors, and labour teams.
Monitor project progress against assigned schedules and report delays or site-related issues.
Verify materials received at project sites against delivery documents and project requirements.
Assist in maintaining basic quality and safety standards at project locations.
Record site observations and provide regular progress updates to the reporting manager.
Capture project photographs and maintain site visit records where required.
Coordinate with the office team regarding material requirements, manpower requirements, and site activities.

Required Qualifications & Skills
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📌 Office Administrator Siliguri
🏢 Bharat Engineering And Services Private
📍 Siliguri