Reports To: Directors / Management
Office & Business Management
Manage day-to-day office and business operations.
Coordinate between Directors, employees, customers, vendors and departments.
Follow up on important tasks and pending matters.
Billing & Invoicing
Manage sales billing and invoicing.
Verify rates, quantities, taxes and supporting documents.
Coordinate with Accounts for billing and invoice-related matters.
Stock Management
Manage stock records and inventory movement.
Coordinate inward/outward stock and dispatches.
Conduct regular stock verification and report discrepancies.
Documentation
Maintain and organize all business and office documentation.
Manage physical and digital filing.
Track documents pending for signatures, approvals and follow-up.
Directors' Coordination
Coordinate directly with Directors on daily business requirements.
Maintain action points and follow up on management instructions.
Keep Directors updated on key operational matters.
Accounts Coordination
Coordinate with accountants regarding billing, payments, receipts and documentation.
Provide required documents and information to Accounts.
Follow up on pending accounts-related matters.
Meetings & Follow-Up
Schedule and coordinate meetings.
Prepare required documents and agendas.
Maintain meeting action points and ensure timely follow-up.
Customer & Vendor Coordination
Coordinate with customers and vendors regarding orders, billing, deliveries and documentation.
Follow up on pending requirements and resolve routine issues.
MIS & Reporting
Prepare daily/weekly reports on billing, stock, pending tasks and business activities.
Provide accurate and timely information to the Directors.
Key Requirements
Robust coordination and follow-up skills.
Positive knowledge of MS Excel and office systems.
Experience in billing, stock and documentation.
Good communicat