Department: Exports Position: Export Documentation Executive
Reporting To: Export Manager

Location: Mumbai, Malad West
Experience: 3+years in Export Documentation
Industry Preference: Chemicals / Dyes / Pigments / Food Colours / Specialty Chemicals

Job Purpose

To independently handle end-to-end export documentation and shipment coordination, ensuring documents are accurate, shipments are executed on time, payments and banking requirements are complied with, and all export procedures are completed in accordance with customer, customs, DGFT and banking requirements.

Key Responsibilities1. Export Documentation
Prepare complete export documentation for sea, air and courier shipments.
Prepare and verify:
Commercial Invoice
Packing List
Shipping Instructions
Bill of Lading / Airway Bill
Certificate of Origin
VGM Declaration
Shipping Bill related documentation
Insurance documents, where applicable
Customer-specific declarations and certificates
Coordinate preparation of COA, MSDS/SDS,



specification sheets and other product-related documents with the concerned departments.
Ensure correct product description, HS Code, quantity, weight, Incoterms, payment terms, consignee details and shipping marks across all documents.
Check draft BL/AWB carefully before approval and ensure final documents are received on time.
Shipment & Logistics Coordination
Coordinate with freight forwarders, CHA/customs brokers, shipping lines and transporters for timely shipment.
Obtain freight quotations and compare rates, routing, transit time and free days when required.
Arrange vessel/flight bookings as per shipment schedule.
Coordinate container placement, factory stuffing, transportation and customs clearance.
Track shipments from dispatch until sailing/departure and update the concerned sales team.
Follow up for final BL/AWB and other post-shipment documents.
Monitor vessel schedules, transshipment details and expected arrival dates.
Coordinate

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