Job Summary

We are looking for a highly organized, proactive, and people-oriented Executive Assistant (EA) & Office Administrator to manage day-to-day office administration, support management, coordinate vendors, assist with HR recruitment activities, and ensure smooth customer service and office operations.

The ideal candidate should have excellent communication and coordination skills, a professional attitude, strong attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

1. Executive Assistance
- Provide administrative and operational support to senior management.
- Manage calendars, meetings, appointments, travel arrangements, and schedules.
- Coordinate internal and external meetings and follow up on action items.
- Handle confidential information with discretion.
- Manage day-to-day communication and coordination on behalf of management.

2. Office Administration
- Manage daily office operations and ensure a well-maintained, organized, and qualified workplace.
- Handle office supplies, stationery, equipment,



housekeeping, maintenance, and facility requirements.
- Maintain office records, documents, invoices, and administrative files.
- Coordinate courier, travel, transport, and other office-related services.
- Monitor administrative expenses and assist with expense tracking.
- Ensure compliance with company administrative policies and procedures.

3. Vendor Management
- Identify, evaluate, and coordinate with vendors and service providers.
- Obtain quotations, negotiate pricing, and coordinate purchase/service requirements.
- Maintain vendor records, agreements, invoices, and payment follow-ups.
- Monitor vendor performance, service quality, and timelines.
- Build and maintain strong relationships with key vendors.
- Coordinate with vendors for office maintenance, housekeeping, IT, stationery, travel, and other operational requirements.

4. HR & Recruitment Support
- Coordinate recruitment activities,

📌 Executive Assistant cum Office Admin (Kolkata)
🏢 Nawalgaria Fashions Calcutta
📍 Kolkata