Role & responsibilities

1. Purchase requisition and specification
- Receive purchase requisitions (PR) from site, execution, quality, stores and the painting shop, and confirm the requirement is complete before acting on it.
- Finalise the technical specification of every material with the concerned department grade, make, standard, size, packing, shelf life and approved-make list where the client has specified one.
- Challenge over-specification and under-specification. Verify quantity against the bill of quantities, drawing or bar bending schedule before ordering, rather than ordering what was asked for without question.
- Maintain a material master with agreed specifications so repeat items are bought to the same standard every time.

2. Vendor sourcing, quotation and comparative
- Identify and develop vendors for both trades and keep an approved vendor list with capability, capacity, credit terms and past performance.
- Float enquiries with the full specification attached, and obtain a minimum of three quotations for every purchase above the sanctioned limit.




- Prepare the comparative statement on a like-for-like basis — landed cost including freight, loading, taxes, packing and delivery period, not headline rate alone.
- Negotiate rate, payment terms, delivery schedule and warranty. Convert repeat items to rate contracts to stop repeated negotiation on the same material.
- Put the comparative and your recommendation to the Project Head or Director for approval, with a explicit reason for the vendor recommended where the lowest quote is not selected.

3. Purchase order and follow-up
- Raise the purchase order in the ERP only after written approval, with correct specification, quantity, rate, taxes, delivery date, payment terms and HSN or SAC code.
- Follow up delivery against the order and give early warning of any delay that will affect the site programme.
- Coordinate transport, unloading and site delivery timing so material arrives at the front when it is neede

📌 Procurement Executive (Mumbai)
🏢 Genxhire Services
📍 Mumbai