Job Description Tender Manager

Department

Tender & Business Development / Commercial

Reporting To

Head – Business Development / General Manager – Business Development

Location

Chennai

Role Purpose

The Tender Manager will be responsible for managing the end-to-end tendering process for manpower outsourcing, facility management and related service contracts.

The role will involve identifying tender opportunities, analysing tender documents, coordinating with internal departments, preparing technical and commercial proposals, ensuring timely submission, and supporting negotiations and contract finalisation.

Key Responsibilities

1. Tender Identification
- Identify relevant tenders from:
- Government departments
- PSUs
- Corporates
- Hospitals
- Manufacturing companies
- Educational institutions
- Hotels
- Airports
- Commercial establishments
- Monitor platforms such as GeM, CPPP, state e-procurement portals and private tender platforms.
- Maintain a database of upcoming and active tenders.
- Evaluate tenders based on eligibility, manpower requirement, location,



contract value and commercial viability.

2. Tender Document Analysis
- Download and thoroughly review RFP/RFQ/NIT/BOQ/tender documents.
- Analyse:
- Eligibility criteria
- Scope of work
- Manpower requirement
- Minimum wages
- Statutory compliance
- EMD
- Security deposit
- Performance guarantee
- Contract period
- Payment terms
- Penalty clauses
- SLA/KPI requirements
- Qualification requirements
- Prepare a Tender Summary / Go-No-Go Report for management approval.

3. Technical Proposal Preparation
- Prepare technical bids and supporting documents.
- Coordinate with HR, Operations, Finance, Legal and Compliance teams.
- Prepare manpower deployment plans.
- Prepare organisation/company credentials.
- Compile:
- Company profile
- Experience certificates
- Work orders
- Client references
- Statutory registrations
- Certifications
- Compliance documents
- Technical declarations

4. Commercial Proposal
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📌 Walk-in || Tendering Manager (Chennai)
🏢 Relyonservice
📍 Chennai