Key Responsibilities

1. Purchase &

- Procurement Activities:

- Handle day-to-day purchase requirements for fabrication and other project-related materials.

- Prepare purchase orders for each project and ensure that all required details are correctly mentioned.

- Prepare work orders and purchase documentation as required for individual projects.

- Coordinate with concerned departments to understand material requirements, specifications, quantities, and delivery requirements.

- Ensure that purchases are completed within the required deadlines.

- Follow up with vendors for order confirmation, production status, dispatch, and delivery.

- Maintain proper records of all purchase orders, quotations, communications, and supporting documents.

2.

Fabrication

Procurement:

- Handle procurement activities related to fabrication work.

- Coordinate with fabrication teams regarding material requirements and project requirements.

- Prepare and maintain fabrication-related purchase and work orders.

- Coordinate with fabrication vendors for material, job work, and other requirements.

- Identify and resolve procurement-related issues affecting fabrication activities.

- Maintain records of fabrication-related issues, solutions, and root causes for future reference.

3.

Vendor

Development &

- Management:

- Identify and develop new vendors for fabrication and other procurement requirements.

- Search for suitable suppliers based on quality, price, capacity, delivery capability, and reliability.

- Verify and evaluate new and existing vendors before finalizing purchases.

- Maintain an updated vendor database and vendor records.

- Develop alternative vendors to reduce dependency on a single supplier and ensure continuity of supply.

4.

Quotation

Management &

- Cost Comparison:





- Obtain a minimum of three quotations for purchase requirements wherever applicable.

- Maintain proper records of quotations received from vendors.

- Prepare comparative statements / cost bifurcation for quotations.

- Compare vendors based on price, quality, delivery time, payment terms, warranty, transportation, and other commercial conditions.

- Clearly document the basis for selecting the final vendor.

- Ensure proper approval is obtained before finalizing the purchase.

5. Negotiation &

- Commercial Terms:

- Communicate with vendors regarding prices, delivery schedules, payment terms, transportation, warranty, replacement, and other commercial conditions.

- Negotiate with vendors to obtain competitive prices and favorable terms for the company.

- Clarify all terms and conditions before releasing purchase orders.

- Maintain records of negotiated prices and agreed commercial terms.

- Coordinate with vendors regarding replacement of defective or rejected materials and ensure timely resolution.

6.

Vendor

Communication &

- Coordination:

- Maintain professional and timely communication with all vendors.

- Follow up regularly for pending quotations, orders, deliveries, and replacements.

- Coordinate with vendors to meet project deadlines.

- Escalate delays, quality issues, commercial disputes, or other critical matters to the concerned authority.

- Ensure that all significant vendor discussions and commitments are properly documented.

7. Transportation &

- Invoice Verification:





- Maintain the transportation sheet on a regular basis.

- Maintain records of transportation details related to purchased materials.

- Verify transportation/vendor invoices against supporting records and purchase requirements.

- Coordinate with vendors and transporters regarding dispatch and delivery details.

- Report discrepancies in transportation charges or invoices for clarification and approval.

8.

Daily Work

Reporting &

- Documentation:

- Maintain a date-wise daily work sheet covering all purchase activities performed.

- Record work status and pending activities on a daily basis.

- Mention time-wise work details in the daily work sheet as required.

- Submit the daily work status before leaving for the day.

- Maintain accurate and updated procurement records for management review.

- Ensure that all purchase-related documents are properly filed and traceable.

9.

Purchase

Planning &

- Deadline Management:

- Track all pending purchase requirements and their expected completion dates.

- Establish and monitor deadlines for different purchase activities.

- Follow up proactively to avoid delays in material procurement.

- Prioritize urgent and project-critical requirements.

- Inform management about delays, risks, or issues that may affect project schedules.

10.

Daily Work

Reporting

- Maintain a date-wise daily work sheet.

- Record all purchase activities completed during the day.

- Maintain pending purchase activities and follow-up status.

- Submit daily work status before leaving for the day.

- Ensure all Purchase sheets are updated daily.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Food provided

- Paid sick time

- Paid time off

- Provident Fund

Work Location: In person

📌 Purchase Assistant (Rajkot)
🏢 Synchro Electricals
📍 Rajkot