Key Responsibilities

- Manage visitors and ensure meetings are conducted efficiently and professionally
- Manage the MDs daily calendar, appointments, meetings, site visits and travel schedule.
- Screen calls, emails and messages, and prioritize matters requiring the MDs attention.
- Coordinate meetings with senior management, architects, consultants, contractors, clients and government authorities.
- Take minutes of meetings and ensure timely follow-up on action points.
- Maintain a structured follow-up system for commitments, decisions and pending tasks across departments.
- Track important project milestones, approvals, deadlines and deliverables and highlight delays or issues.
- Follow up with external consultants, architects, contractors, vendors and other stakeholders as instructed by the MD.
- Maintain a daily priority list and provide the MD with reminders and updates.
- Act as a central communication link between the MD and internal/external departments.
- Handle urgent assignments and provide proactive administrative and coordination support as required.

Desired Skills & Qualifications




- Excellent verbal and written communication skills in English; Hindi and Marathi preferred.
- Strong organisational, coordination and time-management skills.
- Excellent proficiency in MS Office, especially Word, google searching and e mailing
- High level of confidentiality, maturity and professional integrity.
- Solid follow-up skills and ability to work under pressure.
- Ability to multitask and independently manage priorities.
- Professional appearance and excellent interpersonal skills.
- Experience in the real estate/construction industry would be an advantage.
- Preferably 37 years of experience supporting senior management or business leaders.

Personal Attributes
- Proactive and highly organised.
- Detail-oriented with excellent follow-up.
- Calm, dependable and solution-oriented.
- Able to handle confidential and sensitive situations.
- Assertive enough to follow up with senior team members while maintaining professionalism.
- Flexible with working hours when important meetings, travel or project requirements demand it.

📌 Personal Assistant To Director (Pune)
🏢 Prime Estates
📍 Pune