Key Responsibilities

1.

Office

Administration &

- Coordination

- Maintain and organize project records, correspondence, reports, and operational documents.

- Update internal records, spreadsheets, ERP systems, or other company databases.

- Coordinate routine office communications and assist with incoming enquiries.

- Maintain records of office supplies and operational materials.

- Assist with attendance records, leave information, and local travel expense documentation.

- Support management with routine administrative and coordination activities.

2. Sales &

- Client Coordination

- Receive and coordinate sales leads with the concerned sales or field team.

- Maintain lead, enquiry, quotation, and follow-up records.

- Coordinate with technical and commercial teams for preparation of quotations and proposals.

- Assist in compiling information required for tenders, quotations, and project submissions.

- Follow up with clients regarding quotations, project schedules, material dispatches, and work progress.

- Maintain regular communication with clients and provide updates as instructed by the management.

- Track payment and outstanding invoice follow-ups and coordinate the information with the accounts team.

3. Field &

- Project Coordination

- Visit project and client sites as required to monitor ongoing work.

- Coordinate with site personnel, technicians, contractors, vendors, and labour teams.

- Monitor project progress against assigned schedules and report delays or site-related issues.





- Verify materials received at project sites against delivery documents and project requirements.

- Assist in maintaining basic quality and safety standards at project locations.

- Record site observations and provide regular progress updates to the reporting manager.

- Capture project photographs and maintain site visit records where required.

- Coordinate with the office team regarding material requirements, manpower requirements, and site activities.

Required Qualifications &

- Skills

- Graduate degree or diploma in a relevant discipline.

- Approximately 2–5 years of relevant experience in administration, sales coordination, project coordination, site supervision, or a related field.

- Good working knowledge of MS Excel, MS Word, email, and basic digital documentation systems.

- Working knowledge of English is required for office documentation and professional communication.

- Knowledge of Bengali and Hindi will be practical for coordination with local vendors, workers, and site teams.

Additional Requirements

- The role requires regular movement between the office and project sites.

- Candidates should be comfortable working in both office and field environments.

- Candidates should be comfortable using smartphones and digital applications for reporting, communication, and site updates.

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits

- Paid time off

- Provident Fund

Work Location: In person

📌 Office Administrator & Sales Coordinator (Siliguri)
🏢 Bharat Engineering And Services Private
📍 Siliguri