Key Responsibilities

Office Administration

- Manage daily office operations and ensure smooth functioning of the workplace.

- Maintain office infrastructure, facilities, furniture, equipment, and utilities.

- Ensure cleanliness, hygiene, and proper maintenance of the office.

- Coordinate office shifting, seating arrangements, repairs, and maintenance activities.

- Maintain office records, documents, registers, and administrative files.

Vendor Management

- Coordinate with housekeeping, security, maintenance, stationery, courier, pantry, and other vendors.

- Obtain quotations and negotiate with vendors wherever required.

- Track vendor services, invoices, payments, and contracts.

- Ensure timely resolution of office maintenance and service issues.

Office Supplies & Inventory

- Maintain inventory of stationery, pantry items, office supplies, and other consumables.

- Monitor stock levels and raise purchase requests on time.

- Maintain proper records of purchases and consumption.

- Avoid unnecessary wastage and control administrative expenses.

Employee Support

- Support employees with day-to-day administrative requirements.

- Coordinate onboarding arrangements such as seating, ID cards, stationery, and access requirements.





- Assist HR with employee engagement activities, events, and celebrations.

- Coordinate travel, accommodation, courier, and other employee requirements when required.

Coordination & Documentation

- Handle incoming and outgoing courier and mail.

- Coordinate meetings, office events, and internal administrative activities.

- Maintain records of office expenses and administrative purchases.

- Prepare regular administrative reports and MIS.

- Coordinate with HR, Finance, Operations, and Management for administrative requirements.

Key Performance Indicators (KPIs)

- Office operations maintained smoothly without major disruptions.

- Timely resolution of maintenance and facility-related issues.

- Proper inventory management with minimum stock-outs.

- Effective vendor coordination and service quality.

- Control of office administration expenses.

- Accurate maintenance of administrative records.

- Timely completion of assigned administrative tasks.

- Employee satisfaction with office facilities and support.

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Office Administrator (Gurugram)
🏢 Namhya Foods Private
📍 Gurugram