Job Title: MEP Estimation & Tendering Manager/ Engineer

Location: Head Office, Pune (Industrial Construction Company)

Role Overview The MEP Estimation & Tendering Manager will lead the end-to-end process for Mechanical, Electrical, and Plumbing (MEP) packages at the head office. This role involves preparing accurate, competitive cost estimates, managing the tendering process, and ensuring technical compliance to drive strategic business growth and win high-value industrial projects.

Key Responsibilities

1. Tender Management & Bid Strategy

Lead Full Tendering Cycle

Manage complete tendering process for commercial, industrial, and residential projects from initial inquiry to final submission

Tender Document Review

Study tender documents comprehensively including drawings, project specifications, BOQ, scope of work, contract details and conditions

Bid Synopsis Preparation

Prepare synopsis of tender for taking management approval

Tender Strategy

Implement tender strategy as communicated by proposals/estimation management

Review & Optimization

Discussion with Engineering Team for review/optimization of quantity in case of Lump Sum Contract

Pre-Bid Meeting Management

Compile queries internally & externally from vendors/suppliers; attend pre-bid meetings (online/offline) to get queries resolved

RFI Submissions

Review drawings and specifications to define scope and manage RFI submissions

2. Site Visits & Scope Analysis

Site Visits

Participate in pre-tender site visits to evaluate project constraints, logistics feasibility, and utility availability

Site Visit Report

Prepare site visit report to analyze project scope of work and site conditions

Scope Analysis

Analyze project scope for industrial MEP requirements including process piping, instrumentation, control systems, and electrical infrastructure

3. BOQ & Quantity Take-off

BOQ Preparation

Prepare BOQ and quantities take-off from drawings

Material Take-Off (MTO)

Quantify material and equipment requirements based on drawings and specifications

MEP Scope Breakdown

Estimate quantities for

- Electrical: Switchgear, cables, lighting, DBs, MCCs, lubrication systems
- HVAC: Chillers, AHUs, ducting, cooling towers, fans
- Plumbing: Pipes, fixtures, water tanks, sanitary ware
- Fire Fighting: Fire pumps, sprinklers, hydrants, detection systems
- Industrial MEP: Process piping, instrumentation, SCADA, control panels

4. Cost Estimation & First Principles

Complete MEP Cost Estimation

Prepare complete cost estimation for MEP elements including :

- Material costs

- Labor charges
- Erection equipment & tools
- Testing & commissioning man-hours
- Direct & indirect resources

First Principles Estimating Develop detailed and accurate cost estimates by analyzing project plans, specifications,



and relevant documents

Man-Hour Calculations

Prepare man-hour calculations for various MEP installation activities and testing/commissioning

Benchmarking

Use historical data and industry benchmarks to support estimates

Vendor Quote Analysis

Source and evaluate competitive quotes from subcontractors and suppliers

Market Analysis

Analyze cost data and market trends to inform estimates and identify cost-saving opportunities

5. Vendor & Subcontractor Sourcing

Floating Inquiries

Send enquiries to procurement team/subcontractors/vendors to get competitive quotations

Vendor Evaluation

Analyze vendor technical offers and commercial quotes in view of project specifications and standards

Comparative Statements

Prepare comparative statements (CS) to analyze and select the most appropriate vendors and subcontractors

Cost Comparative Study

Prepare vendor cost comparative study report for financial selection of vendors

Subcontractor Quote Analysis

Source and evaluate competitive quotes from vendors and subcontractors for MEP works

6. Technical & Commercial Submittals

Bid Document Preparatio

Prepare required bid documents including commercial and technical submittals

Technical Data Compilation

Collect all vendors' technical data sheets, specifications, drawings and compile per tender requirements

Technical Submissions

Prepare high-quality documents including:

- Method Statements
- Execution Plans & Workflows

- Construction Programmes

- Resource Histograms

- Logistics Plans

- Risk Registers

- Staff Deployment Plans

E-Bidding Submission Upload techno-commercial & financial bids on e-bidding portal; submit hard copies at location as specified in tender document

Offer Making

Conduct techno-commercial negotiations with private customers/consultants

7. Post-Tender Activities

Technical Clarification

Prepare and coordinate post-tender technical clarifications and commercial clarifications with client

Commercial Negotiations

Assist management for post-tender commercial negotiations with client and vendors to reach competitive pricing

Risk & Compliance

Identify commercial risks and develop mitigation strategies; ensure all bids align with industry standards

Tender Register Update

Closely monitor tender results and update tender register

Contract Negotiations

Facilitate contract negotiations after bid acceptance





Project Handover

Prepare comprehensive handover packages for the project delivery teams

Post-Award Support

Assist project and procurement team after award/in initial phase of the project

8. Stakeholder Coordination (Head Office)

Engineering Team Collaboration

Work closely with project managers, architects, engineers, and subcontractors for accurate cost assessments

Procurement Coordination

Collaborate with procurement team for vendor sourcing and rate negotiations

Business Development Support

Support business development in pre-bid meetings and technical presentations

Project Team Liaison

Liaise with construction/operations team to establish execution/method statements and reflect the same in estimation

Senior Management Reporting

Provide regular updates and reports on tender submissions, cost estimates, and project budgets to senior management

9. Value Engineering & Cost Optimization

Value Engineering

Conduct reviews to optimize project costs while maintaining high quality and regulatory compliance

Cost-Saving Opportunities

Identify and implement cost-saving alternatives through value engineering

Budget Management

Prepare and manage project budgets, ensuring alignment with tender estimates

Budget Monitoring

Monitor and report on budget performance throughout the project lifecycle

10. Process Improvement & Compliance

Process Improvement

Develop and implement best practices for cost estimation and tendering processes

Continuous Improvement

Continuously seek ways to improve accuracy, efficiency, and competitiveness in tender submissions

Compliance

Ensure all cost estimation and tendering activities comply with company policies, industry standards, and regulatory requirements

Risk Evaluation

Evaluate the financial impact of changes or modifications to project scopes

Education

Bachelor's degree in Mechanical Engineering or Electrical Engineering, Building Services, or related field

Experience

- Engineer Level: 3-7 years in MEP estimation/tendering
- Senior Engineer: 7-10 years in industrial construction
- Manager Level: 10-15 years with proven track record in MEP tendering/estimating for medium to large-scale projects

Site Experience Minimum 2 years site experience preferred

Industry Experience

Industrial construction/EPC sector preferred (factories, warehouses, power plants, process facilities, petrochemical plants)

Technical Skills

- AutoCAD Drawing review, quantity take-offs
- Estimation Software CostX, Planswift, or similar
- MS Excel Advanced level for cost calculations
- Tendering Software E-bidding portal proficiency

Interested candidates can email their updated resume at [email protected] or message on (phone hidden)

📌 MEP Tendering (Pune)
🏢 Le Human Resources Solutions
📍 Pune