Job Description

A. Calendar & Time Management

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Manage the Director's daily calendar, appointments and commitments.
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Schedule meetings and ensure appropriate preparation in advance.
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Prioritise appointments based on urgency and business importance.
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Avoid scheduling conflicts and proactively highlight potential issues.
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Maintain a daily and weekly activity plan for the Director.
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Provide reminders and briefing notes before important meetings.
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Ensure adequate time is allocated for travel, preparation and follow-ups.
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B. Meeting & Follow-up Management

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Coordinate meetings with senior management, customers, business associates and other stakeholders.
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Prepare meeting agendas, background information and relevant documents.
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Record significant decisions, action points and commitments.
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Maintain an Action Tracker for matters assigned by the Director.
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Follow up with concerned executives and departments until closure.
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Provide the Director with regular updates on pending matters.
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Escalate delays, bottlenecks and critical issues promptly.
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C. Correspondence & Communication

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Manage and prioritise emails, letters, messages and other correspondence for the Director.
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Draft routine communications,



letters, notes and presentations as required.
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Ensure important communications receive timely responses.
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Maintain professional communication with internal and external stakeholders.
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Handle sensitive and confidential information with absolute discretion.
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D. Travel Management

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Coordinate domestic and international travel arrangements.
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Manage flight/train bookings, hotels, ground transportation and itineraries.
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Prepare complete travel schedules and supporting documents.
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Coordinate meetings during travel.
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Maintain a consolidated travel calendar.
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Ensure all travel-related requirements are completed before departure.
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E. Information & Documentation Management

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Maintain organised digital and physical records.
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Prepare reports, summaries, presentations and MIS as required.
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Collect information from different departments and consolidate it for the Director.
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Maintain confidential files and significant documents.
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Ensure significant documents are readily available whenever required.
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Use MS Office/Google Workspace and other company systems effectively.
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📌 Personal Assistant To Director New Delhi
🏢 Merino Group
📍 New Delhi