Job Description

Designation: Executive Assistant

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Education: Graduate

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Experience: 10 to 15 Years in a corporate office of a well reputed company.

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Job Location: Head Office, Ballard Estate, Mumbai

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Roles and Responsibilities: -

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Provides high level of secretarial assistance to Business Head.
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Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
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Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
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Coordinate with Project Offices and Factories for collecting MIS.
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Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
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Reminding significant task, meetings and deadlines.
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Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
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Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
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Coordinates with internal and external stakeholders on behalf of Office of Business Head.




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Collating and compiling MIS and Technical Information.
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Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
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Maintain Contacts / Business Cards/ guest list.
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Prepare MOM and circulate the same to concerned departments.
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Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
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To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and significant communications.
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Maintaining office stationery and necessary office supplies.
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Booking and arranging Travel, Visa, Transport and Accommodation.
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Any other task assigned by the management from time to time
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Required Candidate profile

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Excellent written & spoken English communication and Presentation skills.
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Proficiency in Microsoft Word and Excel is a must.
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Valuable command Shorthand, Dictation, and Typing.
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Proactive with high energy level, self-starter and ability to turn around things.
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Must have good interpersonal Skills.
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📌 Executive Assistant Mumbai
🏢 The Indian Hume Pipe
📍 Mumbai