Job Description

KEY ACCOUNTABILITIES:

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Description

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Provide administrative and executive support, including calendar management, meeting scheduling, travel coordination, and day-to-day office management.
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Prepare meeting agendas, presentations, reports, minutes of meetings (MoMs), and track action items to ensure timely follow-up and closure.
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Coordinate with internal departments, faculty, staff, students, and external stakeholders to facilitate effective communication and seamless execution of activities.
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Draft skilled correspondence, emails, presentations, reports, and other official documents.
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Maintain confidential records, documents, and executive files with a high level of accuracy, discretion, and confidentiality.
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Assist in planning and coordinating meetings, conferences, workshops, institutional events, and leadership engagements.
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Support the creation and coordination of content for social media platforms.
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Track assignments, deadlines, and deliverables, ensuring timely follow-up and effective coordination across stakeholders.
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COMMUNICATIONS & WORKING RELATIONSHIPS:

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Internal:

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Senior Leadership
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Faculty
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Staff
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External:

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Industry Partners
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Visitors and Guests
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Other External Stakeholders
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QUALIFICATIONS, EXPERIENCE & SKILLS:

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Minimum Qualifications:

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Bachelor's degree in any discipline. A postgraduate qualification will be an added advantage.
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Minimum Experience:

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2–5 years of experience in Executive Assistance, Administration, Coordination, or a similar role.
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Job-Specific Knowledge & Skills:

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Good verbal and written communication skills.
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Robust interpersonal skills.
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Positive understanding of social media platforms and content coordination.
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Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
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Strong planning, coordination, multitasking, time management, and problem-solving skills.
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📌 Executive Assistant Mumbai
🏢 Jio Institute
📍 Mumbai