We are looking for a proactive and detail-oriented Onboarding Executive to manage the complete employee onboarding process and ensure a smooth, skilled experience for current hires from offer acceptance through joining and initial documentation.
Key Responsibilities
Coordinate the complete onboarding process for new employees.
Collect and verify employee documents and KYC details.
Complete joining formalities and maintain accurate employee records.
Coordinate with candidates, recruiters, HR, payroll and client teams.
Ensure timely completion of offer letters, joining forms, background verification and other documentation.
Create and maintain employee records in HRMS / internal systems.
Track joining status and follow up with candidates for pending documents.
Conduct or coordinate onboarding calls and orientation sessions.
Ensure employees understand company policies, processes and required compliances.
Resolve onboarding-related queries promptly.
Prepare onboarding MIS and daily/weekly status reports.
Maintain confidentiality and ensure proper handling of employee data.
Desired Skills
Valuable communication and interpersonal skills.
Strong follow-up and coordination abilities.
Good working knowledge of MS Excel and HRMS.
Strong attention to detail and documentation skills.
Ability to manage multiple employees and deadlines simultaneously.
Professional and customer-focused approach.
Prior experience in recruitment, staffing or HR operations will be an advantage.
Ideal Candidate: Someone who is organised, energetic, highly responsive and comfortable working in a quick-paced HR/staffing workplace with strong coordination and follow-up responsibilities. VERY STRONG MS EXCEL