: Executive Officer Supply Chain Planner

Job Objective

Managing Supply chain activity for IDA consistent with the company s requirements for quality, quantity and specifications.

Reporting Lines

Reports to the Purchase Manager

Tasks & Responsibilities

Order Management - To be a specialists in their (supplier) market, know the key cost drivers per key product, know the supplier base, the competitiveness of different suppliers per product group

Ensure all Purchase Orders approved by Finance is sent to suppliers on time as per agreed SLAs.

Obtaining Order confirmations from suppliers within the SLA period as agreed.

Periodic follow up with suppliers, discuss orders with suppliers about the order status and ensuring order readiness as per Delivery Dates promised by suppliers.

Discussing/updating HOD about supplier performance, delays /challenges and taking corrective measures to mitigate the risks.

Maintaining a positive relationship suppliers, ensure all suppliers share the shipping documents within the stipulated time.

Closely co-ordinate with QA department for arranging inspections and testing of samples as required.

Scrutiny all documents received to ensure compliance with purchase order conditions and forward documents to Inbound Freight management team for booking the shipments.

Keeping the system updated with accurate order status on a routine basis.

Updating all stakeholders with accurate order status enabling them to update the Customers accordingly.

Verify the Weight & Volume informations provided by suppliers (shipping documents) are accurate and matches with the Master Data and take corrective actions in case of any deviations.

Ensure all suppliers upload the supply invoices within agreed time frame to ensure timely payments of the invoices.

Competences





Analytical Skills - The Supply chain Planner should possess solid analytical and organizational skills to assists in both strategic and tactical purchasing functions required to support the needs of a growing organization

Cost Oriented - To be a specialists in their (supplier) market, know the key cost drivers in landed cost of the product, know the supplier base and the competitiveness of different suppliers per product group

Customer-oriented attitude - Provides excellent service and responds in a timely manner to requests from the internal/external customer.

This individual should be able to cultivate and maintain positive supplier relationships

Works effectively to achieve results, within agreed criteria and deadlines.

Result oriented attitude

Organizing own work - Independently prioritises own work with the intention to reach the agreed objectives effectively.

Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities.

Self-driven with a high sense of quality, efficiency and meeting tight deadlines

Experience & Education

1. Basic Understanding of Pharmaceuticals/Medical supplies
2. Working Experiences in ERP Systems and proficiency in Microsoft applications such as (Excel, Word, PowerPoint)
3. Proficiency in English with excellent verbal and written skills (email communication) Skills Needed:

4. Pro-Active & Quick learner
5. Ability to manage complex projects and cross-functional processes and teams as required
6. Demonstrate a willingness to independently learn and improve skills
7. To plan task and able to make priorities for multiple task
8. Good Analytical skill for mapping products for competitiveness Behavioural Characteristics:

9. To take Responsibility
10. To be Accurate & detail oriented
11. Result Driven
12. Good Coordinating skills
13. Demonstrated integrity, independent thinking, judgement, and respect for others.

Educational level

Graduate/Masters Degree in Science / Commerce /Pharmacy with additional qualifications in relevant field desirable.

Experience:-

5 years and above of relevant experience

📌 Executive Supply Chain Planner (Mumbai)
🏢 IDA Foundation
📍 Mumbai