About the Role

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to the Director who will also support HR and administrative activities.

The ideal candidate will work closely with the Director to manage schedules, meetings, communication, follow-ups, documentation, and day-to-day coordination. The role requires strong communication skills, discretion, attention to detail, and the ability to handle confidential information professionally.

Key ResponsibilitiesExecutive Assistant Responsibilities

- Manage the Director's calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Prepare meeting agendas, notes, presentations, reports, and other documents.
- Handle emails, calls, correspondence, and communication on behalf of the Director when required.
- Maintain records and ensure important tasks and commitments are followed up.
- Coordinate with senior management, employees, clients, vendors, and other stakeholders.
- Assist the Director with day-to-day administrative and business requirements.
- Handle confidential information with a high level of discretion.

HR Responsibilities
- Assist with recruitment coordination, interview scheduling, and candidate communication.
- Maintain employee records, HR documents, and personnel files.
- Support onboarding and joining formalities for new employees.
- Coordinate attendance, leave, and other routine HR activities.
- Assist in preparing HR reports and management updates.
- Support employee communication and HR-related coordination.




- Assist the Director/HR team with company policies, documentation, and employee-related matters.

General Administration
- Coordinate office-related activities and administrative requirements.
- Maintain proper documentation and filing systems.
- Follow up with different departments on tasks assigned by the Director.
- Prepare regular status updates and reports.
- Handle other responsibilities assigned by the Director from time to time.

Requirements
- Bachelor's degree in Business Administration, Human Resources, Management, or a related field.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, HR Executive, HR Coordinator, or similar role.
- Excellent written and verbal communication skills.
- Robust organisational and time-management skills.
- Proficiency in Microsoft Office / Google Workspace.
- Ability to prepare professional emails, reports, presentations, and documents.
- Strong follow-up and coordination skills.
- Ability to work independently and manage multiple priorities.
- High level of professionalism, confidentiality, and discretion.
- Strong attention to detail.

Preferred Qualities
- Mature and professional approach.
- Confident when communicating with senior management and external stakeholders.
- Proactive problem-solving ability.
- Flexible and willing to take ownership of responsibilities.
- Comfortable working in a fast-paced environment.
- Strong interpersonal skills and a positive attitude.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (Kharghar)
🏢 RT GLOBAL POWER INDIA
📍 Kharghar