– Executive Assistant to Founder/CEO

Tech-Savvy | Founder’s Office | Execution & Employee Coordination

Role Overview

We are looking for a proactive, highly organized, and technology-savvy Executive Assistant who will work closely with the Founder/CEO and act as an extension of the Founder across the organization.

This is not a traditional secretarial EA role. The EA will act as the Founder’s shadow—tracking priorities, monitoring employee progress, coordinating meetings and projects, ensuring follow-ups, and providing clear progress reports to the Founder.

The objective is to ensure that nothing important falls through the cracks and every assigned task moves toward closure.

Key Responsibilities

- Manage the Founder’s calendar, meetings, appointments, priorities, and reminders.
- Attend key meetings, prepare MOMs, record action items, owners, and deadlines.
- Track tasks assigned by the Founder and ensure timely follow-up and closure.
- Oversee employee progress on behalf of the Founder and ensure teams are working on agreed priorities.
- Regularly collect task and project updates from employees.
- Identify delays, blockers, missed deadlines, and dependencies and escalate them when required.
- Provide structured daily/weekly progress reports to the Founder.
- Coordinate between Sales, Operations, Finance, HR, Marketing, Technical, Projects, and other teams.
- Track important projects, milestones, client commitments, and vendor follow-ups.
- Draft professional emails, reports, presentations, trackers, and management summaries.
- Conduct business, vendor, competitor, software, and technology research.
- Assist with travel planning and administrative coordination when required.
- Maintain strict confidentiality regarding business, financial, employee, client, and management information.

Technical & Software Skills The candidate should be software-smart and comfortable with technology,



including:

- Excel / Google Sheets
- PowerPoint / Google Slides
- Word / Google Docs
- ChatGPT and other AI tools
- ERP / CRM systems
- Task and project management platforms
- Dashboards and reporting tools
- Cloud collaboration tools
- ClickUp

Basic understanding of software development, APIs, SaaS, cloud platforms, automation, dashboards, or software testing will be an advantage. Coding knowledge is not mandatory, but the candidate should be able to understand technical discussions and coordinate effectively with software and technical teams.

Ideal Candidate

We are looking for someone who is:

- Proactive and ownership-driven
- Highly organized
- Strong at follow-ups
- Technology and software friendly
- Comfortable coordinating with multiple departments
- Strong in written and verbal communication
- Detail-oriented
- Able to work independently
- Comfortable working directly with the Founder
- Capable of handling confidential information
- Focused on accountability, execution, and closure

Qualification & Experience Preferred Experience: 1–3 years

Relevant backgrounds may include Executive Assistance, Founder’s Office, Project Coordination, Business Operations, Technology Companies, or Startups.

Qualification: Any relevant graduate or postgraduate qualification.

Strong freshers may also be considered.

Key Success Measure The EA should already know the current status, responsible person, deadline, issue, next action, and expected completion date.

The EA should not simply report that something is pending. The expectation is to follow up, understand the reason, identify the next action, and drive the task toward closure.

The EA should effectively become the Founder’s eyes, ears, follow-up mechanism, and execution support across the organization.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Flexible schedule
- Leave encashment
- Work from home

Work Location: In person

📌 Executive Assistant to CEO (Andheri East)
🏢 Global Ace Technology (P).
📍 Andheri East