MS Office & Admin Executive

Experience: 5+ Years

Qualification: Graduate / Post Graduate

We are looking for an experienced and highly organized MS Office & Admin Executive to manage day-to-day administrative activities and provide strong documentation and coordination support for our jewellery business.

Key Responsibilities

- Manage day-to-day office administration and coordination.
- Prepare and maintain reports, documents, presentations and correspondence.
- Handle MS Excel sheets, MIS reports, trackers and data management.
- Prepare professional documents using MS Word.
- Create and maintain PowerPoint presentations.
- Manage emails, calendars, appointments and official correspondence.
- Maintain office records, databases, files and confidential documents.
- Track important tasks, deadlines, payments, documents and follow-ups.
- Assist management with reports, data compilation and presentations.
- Maintain proper filing and documentation systems.
- Support smooth functioning of day-to-day office operations.
- Handle confidential business information with complete discretion.

Professional Qualities & Personal Attributes
- Highly organised and detail-oriented with strong accuracy in documentation, reporting and data management.
- Advanced MS Office proficiency, particularly in Excel, Word, PowerPoint and Outlook.
- Robust analytical and reporting skills with the ability to manage MIS, trackers, data and business reports effectively.
- Excellent communication and coordination skills for working with management and internal teams.
- Strong time-management and multitasking abilities with the capability to manage multiple priorities and deadlines.
- Proactive and responsible with a solid sense of ownership and ability to work independently.
- Professional and well-presented personality with a mature and dependable approach to office administration.
- Strong documentation and record-management skills with systematic filing and organisation of information.
- Discreet and trustworthy with the ability to handle confidential business and management information responsibly.
- Problem-solving and follow-up oriented, with the ability to track tasks, identify pending matters and ensure timely completion.

Requirements:




- Graduate / Post Graduate with 5+ years of relevant administrative experience.
- Excellent knowledge of MS Office, including Excel, Word, PowerPoint and Outlook.
- Strong knowledge of MS Excel formulas, reports, formatting, sorting/filtering and data management.
- Excellent communication and interpersonal skills.
- Strong organizational and documentation skills.
- Good attention to detail and accuracy.
- Ability to multitask and manage multiple responsibilities.
- Professional, presentable and well-organized personality.
- Ability to work independently and take ownership of responsibilities.

Note: Working hours and weekly offs will be as per the requirements and operating schedule of the retail jewellery business.

Executive Assistant Partner's Office

Experience: 2+ Years

Qualification: Graduate / Post Graduate

We are looking for a mature, proactive and highly organized Executive Assistant to provide professional and personal administrative support to the Partner of our jewellery business. The ideal candidate should be excellent at follow-ups, coordination and managing day-to-day requirements with complete confidentiality and discretion.

Key Responsibilities

- Provide day-to-day administrative and personal support to the Partner.
- Manage and follow up on pending tasks, meetings, documents and commitments.
- Maintain daily task lists, follow-up trackers and reminders.
- Coordinate with clients, vendors, employees and business associates on behalf of the Partner.
- Manage appointments, meetings, schedules and calendars.
- Handle calls, emails, messages and correspondence as required.
- Prepare documents, reports, presentations and trackers using MS Office.
- Ensure timely completion of assigned tasks through regular follow-ups.
- Keep the Partner updated on pending and completed activities.
- Coordinate meetings and ensure all required documents and information are available.




- Handle confidential business and personal information with complete discretion.
- Assist the Partner with professional and personal requirements as required.
- Proactively anticipate requirements and ensure timely action.

Professional Qualities & Personal Attributes:
- Mature, responsible and dependable with a high level of professionalism and personal integrity.
- Highly organised and proactive with excellent ability to manage schedules, tasks, priorities and daily requirements.
- Exceptional follow-up and coordination skills to ensure timely completion of pending tasks and commitments.
- Excellent communication skills with confidence in interacting with clients, vendors, employees and business associates.
- Strong time-management and multitasking abilities with the capability to work effectively under pressure.
- Discreet and trustworthy with complete respect for confidential business and personal information.
- Proactive and anticipatory mindset with the ability to understand requirements and take timely action without constant supervision.
- Strong MS Office and documentation skills, particularly in Excel, Word, PowerPoint, trackers and reports.
- Versatile and adaptable to handle changing priorities and both professional and personal requirements of the Partner.
- Professional, polished and service-oriented personality with strong attention to detail and commitment to supporting the Partner efficiently.

Requirements:
- Graduate / Post Graduate with minimum 2 years of experience as an Executive Assistant, Personal Assistant, Secretary or similar role.
- Excellent knowledge of MS Office, especially Excel, Word and PowerPoint.
- Strong follow-up and coordination skills.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Mature, responsible and dependable personality.
- Ability to handle confidential information with complete discretion.
- Ability to multitask and work under pressure.
- Married woman preferred.
- Flexible and comfortable handling both professional and personal responsibilities of the Partner.

Note: Working hours and weekly offs will be as per the requirements and operating schedule of the retail jewellery business.

📌 Executive Assistant - Partner's Office and MS Office & Admin Executive (Hyderabad)
🏢 Ananth Diamonds
📍 Hyderabad