Company Description MarketStar is a global B2B sales outsourcing leader with over 38 years of experience helping clients drive predictable revenue growth. As the pioneer of Sales as a Service®, the company delivers specialist-led, AI-enabled sales execution across pipeline generation, customer acquisition, partner ecosystem acceleration, and account management. MarketStar is recognized as a Leader in the Everest Group’s 2025 PEAK Matrix® for B2B Sales Services, reflecting its strong capabilities and market impact.

Operating in more than 90 countries, MarketStar combines expert teams, data-driven insights, and proven methodologies to extend market reach and optimize go-to-market programs for leading technology organizations.

Role Description This is a full-time, on-site Executive Assistant role based in Bengaluru.

The Executive

Assistant will provide comprehensive executive administrative support to senior leaders, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The role involves organizing and maintaining documentation, drafting correspondence, and supporting preparation of presentations and meeting materials.

The Executive

Assistant will facilitate effective communication between executives and internal or external stakeholders, prioritize and track action items, and help ensure timely follow-up on critical tasks. The role also includes handling confidential information with discretion and contributing to a smooth and efficient office environment.

The ideal candidate will be responsible for managing schedules, project documentation, coordinating meetings, handling correspondence, preparing reports and presentations, and ensuring smooth execution of day-to-day priorities.

The role requires excellent communication, strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities-

What You’ll Need to Succeed in This Role:

· Manage the executive's calendar, appointments, meetings, and daily schedule, emails, correspondence, calls on behalf of the executive.





· Coordinate internal and external meetings, including agendas, meeting rooms, and required documentation.

· Stakeholder management: Act as the primary point of contact between the executive, employees, clients, partners, and other stakeholders.

· Data Reporting Support: Prepare presentations, reports, MIS, meeting notes, and other business documents.

· Time management: Track and follow up on action items arising from meetings to ensure timely closure. Ensure effective time management and prioritization of the executive's commitments.

· Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.

· Confidentiality Discretion: Maintain confidential records, documents, and business information.

· Support the executive in preparing for meetings, reviews, presentations, and business discussions.

· Coordinate with different departments to gather information and provide timely updates to leadership.

· Handle expense statements, invoices, reimbursements, and other administrative requirements.

· Organize leadership events, conferences, off-sites, and business engagements when required.

· Anticipate the executive's requirements and proactively address administrative and operational needs.

· Undertake additional strategic and administrative responsibilities as assigned.

Required Executive Presenting skills:

· Strong understanding of global cultures, customs, and professional etiquette

· Demonstrate cultural sensitivity and adaptability

· Demonstrate exceptional hospitality and guest-handling skills

· Possess a well-groomed and polished appearance, with strong professional dressing sense and attention to personal presentation.

· Act as a professional front-facing representative of the organization





· Have strong guest relations and interpersonal skills

· Demonstrate excellent professional etiquette, body language, and communication skills.

· Be confident and courteous while welcoming and coordinating with VIPs, clients, business partners, and other important stakeholders.

· Desirable would be experience in handling expatriates, international visitors, and foreign nationals, ensuring a seamless and welcoming experience.

Required Skills & Competencies

· Excellent verbal and written communication skills.

· Robust organizational and time-management abilities.

· Ability to multitask and manage competing priorities effectively.

· High level of discretion and confidentiality.

· Solid follow-up and stakeholder management skills.

· Proactive approach with excellent attention to detail.

· Strong interpersonal and relationship-building skills.

· Ability to work independently with minimal supervision.

· Good business acumen and qualified etiquette.

· Strong proficiency in MS Office / Microsoft 365, particularly Outlook, Word, Excel, and PowerPoint.

· Ability to prepare professional presentations and management reports.

· Comfortable working in a fast-paced and dynamic environment.

Qualification & Experience

· Bachelor’s degree in Business Administration, Management, Communications, or a related field.

· 3–7 years of experience either as an Executive Assistant, Personal Assistant, Management Assistant, or in VIPs or Guest facing roles from a Hospitality background

Good to have:

The ideal candidate should be:

· Proactive: Anticipates requirements rather than waiting for instructions.

· Reliable: Consistently delivers on commitments and deadlines.

· Confidential: Handles sensitive business and personal information with complete discretion.

· Adaptable: Comfortable managing changing priorities and last-minute requirements.

· Professional: Demonstrates robust executive presence and business etiquette.

· Detail-oriented: Ensures accuracy across schedules, documents, reports, and communication.

📌 Executive Assistant (Bengaluru)
🏢 MarketStar
📍 Bengaluru