The Executive Assistant / Executive Secretary provides high-level administrative and coordination support to senior management or executives. The role is responsible for managing schedules, communication, meetings, documentation, travel, follow-ups, and confidential information while ensuring smooth day-to-day executive operations.

Key Responsibilities

- Manage the executives calendar, appointments, meetings, and daily schedule.

- Coordinate and schedule internal and external meetings with senior management, clients, and stakeholders.

- Handle emails, phone calls, correspondence, and communication on behalf of the executive.

- Prepare letters, reports, presentations, agendas, meeting minutes, and other documents.

- Maintain and organize confidential records, files, and business documents.

- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.

- Prepare meeting materials and ensure all required information is available before meetings.

- Record and track meeting action points,



decisions, and follow-up activities.

- Coordinate with different departments to ensure timely completion of tasks and deliverables.

- Organize business meetings, conferences, events, and executive engagements.

- Prepare MIS reports, presentations, and management updates when required.

- Act as a point of contact between the executive and internal/external stakeholders.

- Handle sensitive business and personal information with strict confidentiality and discretion.

- Monitor significant deadlines, commitments, and follow-up items.

- Support the executive in projects, research, coordination, and administrative activities.

- Manage office and administrative requirements related to the executive’s work.

- Identify urgent matters and prioritize tasks effectively.

- Perform any other duties or special assignments given by senior management

📌 Executive Assistant, Executive Secretary (New Delhi)
🏢 Shanvi Enterprise
📍 New Delhi