Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

Overview

Role Summary

We are looking for a dynamic IT Purchase Associate to join our EIS Purchase Team in Gurgaon. In this role, you will manage end-to-end IT procurement operations—from raising Purchase Requisitions (PRs) and Purchase Orders (POs) to reviewing invoices, tracking shipments, and coordinating with global vendors.

This position requires a detail-oriented and analytical individual who thrives in a rapid-paced global environment and enjoys collaborating across cross-functional teams. The role reports directly to the Global Lead – EIS Purchase.

Key Responsibilities

- Review and approve IT-related invoices, including:
- Network Services
- Telecom Services
- IT Equipment

- Raise and process Purchase Requisitions (PRs) and Purchase Orders (POs) in the procurement system to ensure timely vendor processing.

- Coordinate with vendors and suppliers to obtain:

- Pricing information
- Product availability
- Delivery timelines

- Track purchase orders and monitor deliveries to ensure timely fulfillment.





- Manage and expedite urgent procurement requests when required.

- Verify the accuracy of quotations and pricing against approved purchase orders.

- Identify and resolve procurement-related issues, including:

- Pricing discrepancies
- Process bottlenecks
- Compliance concerns

- Prepare and maintain:

- Monthly spend analysis reports
- Quarterly spend reports
- Procurement dashboards and metrics

- Partner with internal stakeholders to ensure smooth Purchase-to-Pay (P2P) operations.

- Maintain accurate procurement documentation and records.

- Support internal and external audits, compliance checks, and process reviews.

Required Skills & Qualifications

Technical Skills

- Proficiency in ERP systems (preferably Altair).
- Advanced Microsoft Excel skills, including:
- VLOOKUP
- Logical Formulas
- Pivot Tables
- Data Analysis and Reporting

Professional Skills

- Strong communication and stakeholder management abilities.
- Excellent attention to detail and documentation accuracy.
- Strong analytical and problem-solving skills.
- Ability to work under tight deadlines and manage multiple priorities effectively.
- Flexible and adaptable with a positive, proactive, and “can-do” attitude.
- Comfortable working across global time zones, including rotational night shifts.
- Experience working with multicultural teams in a global organization.

Education

- Bachelor’s Degree in:
- Accounting
- Finance
- Business Administration
- Related Discipline

- MBA Preferred

Experience

- 1–3 years of experience in:
- Procurement Operations
- Finance Operations
- IT Purchasing / Procurement Functions
- Purchase-to-Pay (P2P) Processes

Preferred Candidate Profile

- Hands-on experience managing procurement lifecycle activities.
- Familiarity with vendor management and invoice processing.
- Strong reporting and spend-analysis capabilities.
- Ability to collaborate effectively with global stakeholders and suppliers.
- Knowledge of procurement compliance and audit requirements.

📌 EIS Purchase - Junior Associate (Gurugram)
🏢 PUBLICIS GROUPE
📍 Gurugram