: Secretarial / Finance & Accounts

Job Title Deputy Manager

Department - Secretarial / Corporate Compliance/Finance & Accounts Location Mumbai

Reporting To CEO

Key Responsibilities

1. Board & Committee Support: a. Draft agendas, compile and circulate Board and Committee meeting notices and papers in compliance with Companies Act, SEBI (LODR), and SECC Regulations. b. Coordinate meeting logistics and ensure timely distribution of minutes. c. Convening & coordinating, Board and Audit Committee meetings d. Preparation of General Meeting Agenda and related documentation. e. Writing minutes of Board meeting, General meetings, and Committee meetings. Preparation of resolutions, as may be required. f. Track and follow up on action items arising from Board and Committee decisions.
2. Statutory & Regulatory Compliance: a. Ensure compliance with applicable laws of Companies Act,2013 specially compliances applicable to Section 8 Companies, CSR laws & regulations, SEBI regulations and applicable provisions of Depositories Act, etc. b. Ensure timely filings with MCA, SEBI and other authorities (e.g., e-forms, XBRL filings, disclosures, AOC 4 XBRL). c. Monitor changes in laws and regulations and support implementation within the organization. d. Preparing, certifying and filing of various forms with Ministry of Corporate Affairs (MCA) including DIR 3 KYC, MSME, BEN-2, DPT 3 s.

Filing forms MGT-7, MGT-8, etc. Non-Confidential

3)Governance & Disclosure Management: a. Assist in preparation of Annual Reports, governance disclosures, and certification processes (e.g., Secretarial Audit). b. Ensure accuracy and consistency in corporate disclosures on the website and stock exchanges. c. Facilitate disclosure controls and periodic certifications from directors and KMPs.

4) Stakeholder Relations: a. Coordinate with auditors, legal advisors, internal departments, and regulators. b.



Handle and ensure compliance with shareholder-related statutory matters (Eg: Share transfers).

1. Records & Documentation: a. Maintain statutory registers and records (digital/physical) under Companies Act and other laws. b. Manage the Document Retention Policy and oversee the digitization of corporate records.
2. Holding Co. Governance & Coordination with other entities: a. Coordinate with Holding co / other Company secretarial department to ensure alignment with group-level governance policies. b. Co-ordination/liaison with internal compliance/secretarial team for routine work
3. Finance & Accounts: a. Assist in day-to-day accounting activities including accounts payable, vendor payments, payroll, TDS, GST, PF, PT and accounting of funds received ensuring accurate recording, timely payment to vendors and reconciliation of financial statements. b. Perform bank reconciliations, vendor reconciliations, ledger scrutiny to ensure accuracy of financial records. c. Coordinate with the NGOs for documents / compliances required to be adhered as per the terms and conditions of the MOUs signed with them. d. Support during quarterly & annual Statutory,

Qualifications & Experience Qualified Company Secretary (ACS)/B. Com/M.Com. - 2-3 years of post-qualification experience in reputed corporate. - In-depth knowledge of Section 135 of the Companies Act, accounting and compliances applicable to Section 8 Companies, SEBI Regulations, Secretarial Standards, and corporate governance frameworks.

Key Competencies - Robust understanding of regulatory and compliance frameworks. - Excellent drafting, communication, and stakeholder management skills. Non-Confidential - High degree of integrity, discretion, and attention to detail. - Ability to handle multiple priorities, deadlines, and confidential matters. - Proficiency in MS Office/ PowerPoint/ MS Excel/Oracle EBS system.

Interested candidates can share updated on [email protected]

📌 Deputy Manager - Secretarial & Accounts (Mumbai)
🏢 TopGear Consultants
📍 Mumbai