Role Overview

Maa Laxmi E-Vehicles Pvt. Ltd. is seeking a qualified and detail-oriented Company Secretary (CS) to ensure full compliance with the provisions of the Companies Act and other applicable laws. The role involves maintaining statutory records, supporting corporate governance practices, and ensuring timely regulatory filings while enabling smooth secretarial operations.

Key Responsibilities

1. Statutory Compliance

- Ensure compliance with the Companies Act, 2013 and applicable rules, regulations, and amendments.
- Timely filing of e-forms, returns, and disclosures with the Registrar of Companies (ROC) and other authorities.
- Track and implement regulatory updates impacting the organization.

2. Maintenance of Statutory Records

- Maintain and update statutory registers, including Register of Members, Directors, Charges, etc.
- Ensure proper maintenance of minutes books for Board Meetings, Committee Meetings, and General Meetings.
- Ensure safe custody and proper documentation of company records.

3. Board & Shareholder Meetings

- Draft and issue notices, agendas, and supporting documents for Board Meetings and General Meetings.
- Coordinate and facilitate Board, Committee, and Shareholder meetings in compliance with legal provisions.
- Prepare and record minutes and resolutions accurately.

4. Corporate Governance & Advisory

- Advise the Board and management on corporate governance practices and legal obligations.
- Ensure adherence to secretarial standards and governance frameworks.
- Support decision-making by providing legal and compliance insights.

5. Liaison & Regulatory Coordination





- Act as a liaison between the company and regulatory authorities such as ROC and other government bodies.
- Coordinate with auditors, legal advisors, and consultants on compliance matters.

6. Secretarial Audit & Compliance Reporting

- Assist in conducting secretarial audits and ensure closure of observations.
- Prepare periodic compliance reports for management and Board review.
- Maintain compliance checklists and internal tracking systems.

Qualifications & Skills

- Qualified Company Secretary (Member of ICSI).
- Strong knowledge of the Companies Act, 2013, and related corporate laws.
- Proficiency in MCA portal filings and compliance procedures.
- Excellent documentation, drafting, and communication skills.
- High attention to detail and ability to manage multiple deadlines.

Experience

- Minimum [25 years] of relevant experience in secretarial and compliance functions (preferred in manufacturing/automobile/EV sector).

Key Competencies

- Strong ethical standards and integrity
- Organizational and time management skills
- Analytical and problem-solving abilities
- Confidentiality and qualified discretion

Preferred Attributes

- Experience in handling private limited company compliance
- Familiarity with secretarial audit processes
- Knowledge of industry-specific regulations (EV/manufacturing) is an advantage

About the Company: Maa Laxmi E-Vehicles Pvt. Ltd. is committed to driving innovation in the electric mobility space, focusing on sustainable and efficient transportation solutions. The Company Secretary will play a crucial role in ensuring robust compliance and governance practices as the company grows.

📌 Company Secretary (Sirsa)
🏢 Maa Luxmi E-vehicles
📍 Sirsa