College Admissions Program Manager

Position Overview

We are seeking a highly organized, responsive, and technically skilled College Admissions Program Manager to oversee the day-to-day execution of our college admissions counseling programs. This individual will ensure that students complete assignments, meet deadlines, and make consistent progress throughout the application process.

The ideal candidate combines strong program management skills with a genuine passion for student success. They will proactively identify delays, follow up with students and families, maintain accurate progress-tracking systems, and ensure that no assignment or deadline falls through the cracks.

Key Responsibilities

Student Progress and Accountability

- Track each students assignments, application milestones, and deadlines.
- Follow up consistently with students to ensure assignments are completed on time.
- Identify students who are falling behind and take proactive steps to get them back on track.
- Communicate clearly and promptly with students, parents, counselors, and internal team members.
- Provide regular progress updates and escalate concerns when additional support is needed.
- Build positive relationships with students while maintaining high expectations and accountability.
- Help students develop planning, organization, and time-management habits.

Program Management

- Manage multiple students, projects, and admissions timelines simultaneously.
- Translate overall admissions goals into clear assignments, deadlines, and action plans.
- Coordinate workflows among students, counselors, essay coaches, and other team members.
- Ensure that meetings, assignments, documents, and follow-up actions are properly recorded.




- Develop repeatable processes that improve the consistency and quality of our services.
- Anticipate potential delays or problems and address them before they affect application outcomes.
- Monitor important admissions milestones, including testing, college-list development, essays, recommendations, financial-aid materials, and application submissions.

Systems, Data, and Automation

- Create and maintain student-management dashboards using Google Sheets and Microsoft Excel.
- Develop formulas, automated trackers, reports, reminders, and workflow tools.
- Use data to identify missed deadlines, incomplete assignments, and students requiring additional support.
- Improve operational efficiency through spreadsheet automation and other technology solutions.
- Maintain accurate, organized, and confidential student records.
- Evaluate and implement tools that strengthen communication, scheduling, task management, and reporting.
- Troubleshoot basic technical issues and help team members use internal systems effectively.

Required Qualifications

- Strong program, project, or operations management skills.
- Exceptional organizational ability and attention to detail.
- Advanced proficiency in Google Sheets and Microsoft Excel, including formulas, filters, conditional formatting, dashboards, pivot tables, and automation.




- Ability to learn and implement new software and technology quickly.
- Robust written and verbal communication skills.
- Demonstrated ability to manage multiple priorities and deadlines.
- A proactive mindset and strong sense of ownership.
- Consistent responsiveness and reliable follow-through.
- Ability to communicate firmly but compassionately with students who need additional accountability.
- Genuine passion for education, mentorship, and student success.

Preferred Qualifications

- Experience in college admissions, academic advising, education, tutoring, or student services.
- Experience managing projects involving students, parents, or multiple stakeholders.
- Familiarity with CRM systems, task-management platforms, Google Workspace, and workflow-automation tools.
- Experience with Google Apps Script, Excel macros, Zapier, or similar automation platforms.
- Familiarity with the U.S. college application process is beneficial but not required.

What Success Looks Like The successful candidate will ensure that students know what they need to complete, understand when it is due, and receive timely follow-up until it is finished. Student progress will be visible, records will remain accurate, communication will be prompt, and the counseling team will be able to focus more of its time on advising students. This position is ideal for someone who does not merely monitor tasks but takes personal ownership of moving students forward. We are looking for someone who sees a missed assignment as a problem to solve, a struggling student as someone to support, and technology as a tool for delivering a more organized and effective admissions experience.

📌 College Admissions Program Manager (Chennai)
🏢 Aria Business Group
📍 Chennai