Job Summary

We are hiring a Billing Executive with 2–3 years of experience in billing and invoicing, who is highly proficient in using ERP systems. This is an execution-focused role built on two halves.

The first half is accurate billing and ERP data handling — invoices, credit and debit notes, GST, masters, and routine reporting from the ERP.

The second half is coordination, follow-up and documentation on behalf of the management. You will track commitments made across departments, follow up until each task is closed, and maintain the trackers and records that the role owns. Strong, persistent follow-up is the single most important requirement for this position — more than any qualification.

The role reports directly to the Managing Director and works out of the head office.

Key Responsibilities

Billing Operations

- Prepare and issue customer invoices accurately and within timelines
- Ensure correct application of pricing, discounts and applicable taxes (GST)
- Create and process credit notes, debit notes and invoice corrections
- Resolve billing discrepancies in coordination with the sales and accounts teams
- Maintain systematic billing records and documentation

ERP Usage
- Use the ERP system efficiently for all billing-related transactions
- Maintain customer, product, pricing and tax masters in the ERP
- Ensure accuracy and completeness of all data entered into the system
- Follow defined ERP workflows and billing procedures
- Coordinate with internal teams or ERP support for any system issues

Coordination, Follow-up & Documentation
- Follow up on tasks and commitments across departments on behalf of the management, until each one is closed




- Take a clear commitment of date and time whenever a task is passed to a team member, and record it
- Maintain the daily task and delegation trackers and update them the same day — pending items are escalated, not carried forward silently
- Coordinate between sales, dispatch, accounts and warehouse so that information reaches the right person on time
- Maintain process checklists and trackers for recurring work, and flag what has not been done
- Prepare and maintain documentation, formats and records for the management — letters, summaries, filings and trackers
- Take over routine follow-up, coordination and documentation work from senior team members, so their time is freed for decisions and problem-solving

Reporting & Support
- Generate routine billing and sales reports from the ERP
- Share summaries of billed amounts, pending invoices and exceptions
- Support the accounts team with billing data and basic reconciliations
- Circulate the agreed daily and weekly trackers to the management without being reminded

Required Skills & Qualifications

Education

- Bachelor's degree in Commerce, Accounting, Business Administration or a related field preferred
- Practical ERP usage and billing experience matters more than educational background

Experience




- 2–3 years of experience in billing, invoicing, or ERP-based operational roles
- Hands-on experience with ERP systems such as Logic, Tally, SAP, Odoo, Oracle, Dynamics, NetSuite or similar
- Experience in a coordination, back-office or executive-assistant capacity is an added advantage

Skills
- Excellent follow-up skills — the ability to chase a task politely and persistently until it is closed. This is non-negotiable
- Strong attention to detail and accuracy
- Good understanding of billing and invoicing processes
- High comfort level working daily on ERP systems
- Basic to good Excel knowledge, and the ability to generate reports from the ERP
- Clear written and spoken communication in English and Hindi
- Ability to work with senior team members without hesitation, and to hold a follow-up without taking it personally
- Ability to meet deadlines and follow defined processes
- Critical thinking and analysis
- Integrity and reliability — this role handles pricing and customer data daily

Preferred (Nice to Have)
- Experience with GST billing
- Experience in trading, manufacturing, distribution or apparel businesses
- Working knowledge of Google Sheets, Google Forms and Google Drive
- Job stability — a steady track record rather than frequent job changes

What We Offer
- A defined, systems-driven role with clear processes and direct exposure to the Managing Director
- Training on our ERP and internal systems
- Salary as per experience and fit

Pay: ₹18,000.00 - ₹25,000.00 per month

Advantages

- Provident Fund

Work Location: In person

📌 Billing Executive (Panchkula)
🏢 Goshie Apparels
📍 Panchkula