Job Purpose The Assistant Manager – Accounts & Finance is responsible for the end-to-end management of petty cash, vendor invoice processing, vendor payments, and fund positions across all units. The role ensures timely and accurate booking of invoices, strict adherence to approval and documentation controls, proactive fund management, and close monitoring of vendor ageing and outstanding advances — safeguarding the accuracy, compliance, and efficiency of the organization's accounts payable and cash management functions.

Key Responsibilities

Key Result Area

Core Activities

Frequency

Petty Cash Review (All Units)

- Review petty cash balances of all units.
- Verify cash utilization against approved petty cash vouchers.
- Check for unusual or excessive cash expenses.
- Ensure supporting documents are available for all payments.

Daily

Vendor Invoice Booking

- Collect invoices received from vendors.
- Verify invoice details against Purchase Order (PO) and Goods Receipt Note (GRN).
- Confirm approval from concerned departments.
- Verify tax compliance and supporting documents.
- Book invoices in ERP.
- Maintain a daily list of invoices pending due to discrepancies or approvals.

Daily

Vendor Payments

- Review invoices due for payment.
- Verify approvals.
- Check vendor payment terms and due dates.
- Prepare payment dues workings.
- Process payments through the bank portal.
- Update payment entries in ERP.
- Share remittance advice with vendors, where applicable.
- Maintain a daily list of completed and pending payments.

Daily Fund Review & Transfers

- Review bank balances across all accounts.
- Identify surplus and deficit positions.
- Execute inter-account or inter-unit fund transfers.
- Prepare a daily fund position statement.

Daily GRN vs. Invoice Booking Delay Tracking

- Identify cases where invoices are not booked within 3 days of the GRN date.

Daily Advance Review (Invoice Pending > 7 Days)

- Prepare a list of advances paid to vendors.




- Identify advances outstanding for more than 7 days where invoices are not booked.
- Review ageing of outstanding advances.

Weekly

Vendor Ageing

- Generate the vendor ageing report from ERP.
- Reconcile outstanding balances.
- Identify overdue liabilities.
- Highlight critical vendors requiring immediate attention.

Periodic

Key Deliverables / Reports

- Daily petty cash review summary for all units.
- Daily list of invoices pending booking due to discrepancies or pending approvals.
- Daily list of completed and pending vendor payments.
- Daily fund position statement across all bank accounts.
- Daily report of GRNs with invoices pending beyond 3 days.
- Weekly ageing report of vendor advances outstanding beyond 7 days.
- Periodic vendor ageing and reconciliation report, highlighting critical/overdue vendors.

Key Skills & Competencies

- Strong working knowledge of accounts payable processes, ERP systems, and banking portals.
- Sound understanding of PO, GRN, and three-way invoice matching principles.
- Good knowledge of tax compliance (GST/TDS or applicable statutory requirements) as relevant to vendor invoicing.
- Robust analytical skills for cash flow, fund positioning, and ageing analysis.
- High attention to detail and commitment to documentation and approval discipline.
- Ability to coordinate with multiple units, departments, and vendors simultaneously.
- Proficiency in MS Excel and ERP reporting tools.
- Strong time management skills to meet daily and weekly reporting deadlines.

Qualifications & Experience

- Bachelor's/Master's degree in Commerce, Accounting, or Finance (Bcom/Mcom).
- 3–6 years of relevant experience in accounts payable, treasury, or finance operations, preferably in a multi-unit organization.
- Hands-on experience with ERP systems and bank payment portals.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits

- Food provided
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Assistant Manager Accounts and Finance (Churchgate)
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📍 Churchgate