- We are looking for an experienced and responsible Office Administration & Diamond Operations Manager to manage the complete day-to-day functioning of our diamond office in BKC, Mumbai.

- The candidate should have prior experience working in a diamond trading, manufacturing, jewellery or diamond-related office and should be capable of independently handling office administration, coordination, documentation, staff management, vendor coordination and day-to-day operational activities.

- Key Roles & Responsibilities

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- Complete Office Management
- Manage the overall day-to-day operations and smooth functioning of the office.

- Ensure the office is properly maintained, organised and operational at all times.

- Manage office staff, support staff, housekeeping and other administrative personnel.

- Monitor attendance, discipline, leave and daily office requirements.

- Coordinate with management regarding all office-related requirements.

- - Diamond Office Operations
- Handle and coordinate day-to-day activities related to diamond office operations.

- Maintain proper records and documentation related to diamonds, parcels, inventory and movement.

- Coordinate with diamond buyers, suppliers, traders, manufacturers and other business associates.

- Maintain proper inward/outward records and ensure documentation is completed correctly.

- Coordinate with internal teams regarding diamond-related transactions and operational requirements.

- Ensure confidentiality and proper handling of sensitive business and diamond-related information.

- - Staff & Team Coordination

- Supervise office employees and coordinate their daily responsibilities.

- Allocate administrative work and follow up on pending activities.

- Coordinate between management, employees, suppliers, clients and other stakeholders.

- Maintain a professional and disciplined working environment.

- - Documentation & Records

- Maintain office files, records, agreements, invoices, correspondence and other documentation.





- Maintain proper records of diamond-related documents and transactions.

- Ensure timely filing and retrieval of important documents.

- Handle confidential documents and business information responsibly.

- - Vendor & Facility Management

- Coordinate with housekeeping, security, maintenance, IT, internet, telephone and other service providers.

- Manage office stationery, consumables and other regular requirements.

- Coordinate with vendors for quotations, services, bills and payments.

- Ensure office infrastructure and facilities remain in proper working condition.

- - Administrative & Management Support

- Assist management in day-to-day administrative and operational matters.

- Prepare daily/weekly reports whenever required.

- Schedule and coordinate meetings, appointments and visitors.

- Coordinate travel, hotel, transportation and other arrangements for management or visitors when required.

- Handle correspondence and communication with external parties on behalf of the office.

- - Accounts & Commercial Coordination

- Coordinate with the accounts team for office expenses, vendor bills and administrative payments.

- Verify basic documentation and bills before forwarding them for approval.

- Maintain records of office expenses and administrative purchases.

- Coordinate with management and accounts for timely settlement of office-related expenses.

- - Security & Compliance

- Ensure proper security procedures are followed within the office.

- Maintain visitor records and control access to restricted areas.

- Ensure sensitive diamond-related documents,



records and materials are handled securely.

- Support management in implementing internal policies and procedures. other arrangements for management or visitors when required.

- Handle correspondence and communication with external parties on behalf of the office.

- - Accounts & Commercial Coordination

- Coordinate with the accounts team for office expenses, vendor bills and administrative payments.

- Verify basic documentation and bills before forwarding them for approval.

- Maintain records of office expenses and administrative purchases.

- Coordinate with management and accounts for timely settlement of office-related expenses.

- - Security & Compliance

- Ensure proper security procedures are followed within the office.

- Maintain visitor records and control access to restricted areas.

- Ensure sensitive diamond-related documents, records and materials are handled securely.

- Support management in implementing internal policies and procedures.

- Candidate Profile
- Graduate in any discipline; additional qualifications in administration/business management will be an advantage.

- 5–10 years of relevant experience, preferably in a diamond/jewellery office.

- Prior experience in BKC, Mumbai diamond market/office environment will be preferred.

- Strong understanding of diamond office operations and industry working practices.

- Valuable knowledge of MS Office, particularly Excel, Word and email communication.

- Excellent coordination and communication skills.

- Good command of English and Hindi; knowledge of Marathi/Gujarati will be an advantage.

- Strong organisational and multitasking abilities.

- Should be mature, responsible, trustworthy and capable of maintaining confidentiality.

- Should be comfortable independently managing multiple office activities.

- Experience in handling senior management and external business associates will be preferred.

📌 Administration Manager (Mumbai)
🏢 OM Prakash Stock Brokers
📍 Mumbai