Role OverviewWe are looking for a

dynamic and detail-oriented Event Production & Operations Executive

with

1–2 years of experience in an event agency , with hands-on exposure to managing

large-scale events with a footfall of around 500 attendees .

Key Responsibilities1. End-to-End Event ProductionPlan, coordinate, and execute events from pre-event planning through post-event closure.Prepare event execution plans, production schedules, checklists, timelines, and run-of-show documents.Coordinate event requirements including stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, furniture, signage, and other production elements.Conduct venue/site visits and ensure readiness before the event.Coordinate setup, rehearsals, technical checks, live execution, and dismantling.2. On-Ground Event ExecutionTake ownership of on-ground event operations and ensure smooth execution.Manage events with a footfall of approximately

500 attendees .Coordinate guest registration, seating, hospitality, crowd movement, event flow, and other operational requirements.Ensure all event elements are executed as per approved plans, timelines, and quality standards.Handle last-minute challenges and resolve operational issues effectively during events.3. Vendor Coordination & ManagementCoordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.Obtain quotations and coordinate with vendors for timely delivery of materials and services.Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.Coordinate vendor documentation, work orders, invoices,



and payment follow-ups with relevant internal teams.Build and maintain strong relationships with event production vendors.4. Event Planning & LogisticsCoordinate venue requirements, permissions, manpower, transportation, hospitality, equipment, and other logistical arrangements.Develop detailed event checklists and ensure timely completion of all pre-event activities.Coordinate with internal stakeholders to understand event objectives and requirements.Ensure all event-related materials and assets are available at the venue as per schedule.5. Real Estate EventsSupport execution of

project launches, customer events, channel partner meets, broker meets, sales activations, property exhibitions, experience centre events, investor meets, and other corporate/brand events .Coordinate with Sales, Marketing, Brand, Projects, and other teams for project-specific event requirements.Ensure project branding and customer experience are executed as per approved guidelines.6. Budget & Commercial CoordinationAssist in preparing event budgets and tracking expenses.Obtain and compare vendor quotations and support negotiations.Monitor event expenditure against approved budgets.Coordinate with Procurement and Finance teams for work orders, invoices, advances, and payment closures.Identify opportunities for cost optimization without compromising event quality.7.



Post-Event ActivitiesCoordinate event dismantling and ensure proper handling/return of materials and assets.Verify vendor deliverables and support invoice closure.Prepare post-event reports covering attendance, expenditure, vendor performance, and key learnings.Maintain event-related documentation, photographs, videos, vendor details, and other records.Required Skills & CompetenciesHands-on experience in

event production and operations .Experience working with an

event management/experiential marketing agency .Experience handling events with

500+ attendees

will be preferred.Strong vendor coordination and negotiation skills.Good understanding of stage, fabrication, branding, AV, sound, lighting, décor, and event setup.Strong on-ground execution and problem-solving skills.Excellent coordination and communication skills.Ability to work under pressure and manage tight timelines.Strong attention to detail and ownership of deliverables.Willingness to travel to project sites and work flexible hours, including weekends when events require.Educational QualificationBachelor's degree in

Event Management, Marketing, Hospitality, Communications, Business Administration , or a related discipline.Preferred Candidate Profile1–2 years of relevant experience , preferably with an

event management/experiential marketing agency .Hands-on experience in

end-to-end event production and execution .Proven exposure to managing

large-scale events with approximately 500 attendees .Solid understanding of

vendor management, production planning, logistics, and on-ground operations .Candidates with experience in

real estate, luxury events, corporate events, brand activations, or experiential marketing

will be preferred.

📌 Event Production & Operations Executive (Mumbai)
🏢 Century Real Estate
📍 Mumbai