Senior Manager / Head -Finance & Accounts (NGO)

Educational Qualification:

Preferred

- Chartered Accountant (CA)
- Cost & Management Accountant (CMA)

Also Considered

- CA Inter with strong relevant experience
- M.Com
- MBA (Finance)

Experience: 7 - 12 years

Note:

- Minimum 3 - 5 years of experience in NGOs, charitable trusts, Section 8 companies, CSR foundations, social-service organizations, or similar non-profit institutions.

Location: Vishakhapatnam / Hyderabad Mode of Work: Work from Office

We are seeking a highly qualified and experienced finance professional to lead and manage the complete Finance & Accounts function of the organization. The incumbent will be responsible for ensuring robust financial management, statutory compliance, budgeting, reporting, audit coordination, internal controls, and financial governance across all organizational activities.

The ideal candidate should possess robust expertise in NGO/non-profit accounting and be capable of independently managing organizations operating solely as non-profits as well as those with business or revenue-generating divisions. The role requires the ability to appropriately classify, account for, monitor, and report both charitable and commercial activities while ensuring compliance with all applicable accounting and statutory requirements.

Key Responsibilities:

1. NGO / Non-Profit Financial Management:

1.Manage project-wise, grant-wise, and donor-wise accounting

2.Maintain accurate accounting of restricted and unrestricted funds.

3.Monitor project budgets and fund utilization.

4.Prepare donor reports, utilization certificates, and grant reconciliations.

5.Track project income and expenditure against approved budgets.

6.Ensure compliance with donor, CSR, and funding agency requirements.

7.Maintain proper financial documentation and supporting records.

8.Prepare periodic and annual financial reports for management and stakeholders.

2. Business / Revenue-Generating Division Accounting:

Where applicable, manage and oversee:

1.Sales and revenue accounting.

2.Customer invoicing and Accounts Receivable.

3.Vendor accounting and Accounts Payable.

4.Purchase accounting and cost allocation.

5.GST compliance on commercial transactions.

6.Business-unit profitability analysis.

7.Budgeting and financial monitoring of business operations.

8.Revenue and expense reconciliations.

9.Separate accounting and reporting for NGO and business activities.

10.Consolidation of financial information across divisions.

3. End-to-End Accounting Operations:

1.Manage General Ledger, Accounts Payable, and Accounts Receivable functions.

2.Perform bank, vendor, customer, and ledger reconciliations.

3.Review journal entries, accruals, provisions, and prepaid expenses.





4.Maintain fixed asset registers and depreciation schedules.

5.Oversee advances, settlements, and accounting adjustments.

6.Lead month-end and year-end financial closing activities.

7.Review trial balances and perform ledger scrutiny.

8.Prepare financial statements and supporting schedules.

9.Identify, investigate, and resolve accounting discrepancies.

4. Statutory Compliance & Taxation:

1.Ensure timely filing of GST returns (GSTR-1, GSTR-3B, GSTR-9/9C where applicable).

2.Perform GSTR-2B and Input Tax Credit reconciliations.

3.Manage TDS deductions, payments, and quarterly returns.

4.Reconcile Form 26AS and tax records.

5.Support income tax compliance requirements.

6.Maintain statutory registers and compliance documentation.

7.Ensure proper application of tax regulations across NGO and commercial activities.

5. Audit & Professional Coordination:

1.Coordinate with statutory auditors, tax auditors, internal auditors, and consultants.

2.Prepare audit schedules and supporting documentation.

3.Respond to audit observations and queries.

4.Reconcile audit balances and close audit findings.

5.Ensure timely completion of audits and regulatory submissions.

6.Liaise with banks, financial institutions, and professional advisors.

6. Budgeting, Planning & Financial Analysis:

1.Lead annual organizational budgeting processes.

2.Prepare project and departmental budgets.

3.Develop cash flow forecasts and financial projections.

4.Conduct budget versus actual analysis and variance reporting.

5.Monitor project and operational expenditures.

6.Support strategic financial planning and decision-making.

7.Provide recommendations to improve financial efficiency and resource utilization.

7. MIS & Management Reporting:

1.Prepare monthly, quarterly, and annual financial MIS reports.

2.Generate project-wise and donor-wise financial reports.

3.Prepare cash flow, receivables, payables, and fund utilization reports.

4.Develop management dashboards and analytical reports.

5.Present financial insights and recommendations to leadership teams.

6.Communicate financial information effectively to non-finance stakeholders.

8. Payroll & Employee Accounting:

1.Oversee payroll accounting and salary provisions.

2.Manage employee reimbursements and advances.

3.Ensure compliance with TDS, PF, ESIC, Professional Tax, and related regulations.





4.Perform payroll reconciliations and final settlement accounting.

9. Internal Controls & Risk Management:

1.Establish and strengthen internal financial controls.

2.Ensure compliance with payment authorization and approval processes.

3.Monitor vendor onboarding and verification procedures.

4.Review expense approvals and supporting documentation.

5.Implement bank and payment controls.

6.Maintain segregation of duties and fraud prevention measures.

7.Identify financial risks, process gaps, and control weaknesses.

8.Recommend and implement process improvements.

10. Systems & Process Management:

1.Manage accounting operations using Tally/TallyPrime and ERP systems.

2.Drive process automation and reporting improvements.

3.Ensure data accuracy and integrity across financial systems.

4.Utilize advanced Excel tools for analysis, reconciliations, and MIS reporting.

Preferred candidate profile

Educational Qualification

Preferred:

- Chartered Accountant (CA)
- Cost & Management Accountant (CMA)

Also Considered

- CA Inter with strong relevant experience
- M.Com
- MBA (Finance)

Candidates with only a B.Com qualification will be considered only if they possess exceptional and highly relevant experience in NGO finance management.

Experience

- 7-12 years of progressive experience in Finance & Accounts.
- Minimum 35 years of experience in NGOs, charitable trusts, Section 8 companies, CSR foundations, social-service organizations, or similar non-profit institutions.
- Experience handling grants, donations, donor reporting, and project accounting.
- Exposure to organizations with multiple projects and funding sources.
- Experience managing finance functions in organizations with both non-profit and commercial operations will be an added advantage.

Technical Skills

- Strong knowledge of accounting principles and financial reporting.
- Expertise in NGO and grant accounting.
- Working knowledge of GST, TDS, Income Tax, and statutory compliance.
- Proficiency in Tally/TallyPrime and ERP systems.
- Advanced MS Excel skills

Leadership Competencies

- High integrity and ethical standards.
- Strong ownership and accountability.
- Excellent analytical and problem-solving abilities.
- Strong communication and stakeholder management skills.
- Ability to work independently and manage multiple priorities.
- Strong attention to detail and financial discipline.
- Capability to lead and mentor junior finance team members.
- Ability to drive process improvements and strengthen controls.

Preferred Industry Background

- NGOs and Non-Profit Organizations
- Charitable Trusts
- Section 8 Companies
- CSR Foundations
- Social-Service Organizations
- Multi-project and donor-funded organizations
- NGOs with revenue-generating/commercial divisions

📌 Head Finance and Accounts (Hyderabad)
🏢 Posidex Technologies
📍 Hyderabad