We are looking for a sharp, highly organized and execution-oriented Executive Assistant – Director’s Office to work closely with senior leadership.
This is not a conventional secretarial role. The position requires someone with strong comprehension, excellent follow-through, sound judgment and the ability to coordinate effectively across teams and external stakeholders.
Key Responsibilities
Track priorities, action items, commitments and follow-ups arising from the Director’s Office
Convert discussions and verbal instructions into clear tasks and next steps
Coordinate with internal teams, senior employees, consultants and external stakeholders
Follow up on timelines, deliverables and pending matters until closure
Maintain structured trackers and provide concise status updates
Prepare meeting notes, summaries and action points
Identify delays, dependencies and bottlenecks and escalate them appropriately
Support special projects and management initiatives
Conduct research and information gathering as required
Handle confidential and time-sensitive matters with discretion
Ensure effective communication and follow-through across stakeholders
What We Are Looking For
Solid intellectual ability and excellent comprehension
Exceptional organization and attention to detail
High ownership and accountability
Strong follow-through and persistence
Excellent written and verbal communication
Ability to understand new subjects and business contexts quickly
Good judgment and problem-solving ability
Confidence in coordinating with senior stakeholders
High responsiveness and disciplined execution
Strong discretion and professional integrity
Comfort with technology and ability to learn new systems quickly
Dependable, low-ego and solution-oriented working style
Qualifications & Experience
Graduate or postgraduate degree from a recognized institution
3–7 years of relevant professional experience
Experience in Executive Assistance, CEO/MD Office, Director’s Office, Founder’s Office, PMO, Project Coordination or Management Coordination preferred
Prior experience supporting senior leadership will be an advantage
Strong proficiency in Microsoft Office / Google Workspace and business productivity tools
We are particularly interested in candidates who can understand an instruction quickly, take ownership, coordinate effectively, follow through consistently, and ensure closure without repeated supervision.