We're Hiring: Executive Assistant to Founder & CEO

Kolkata, India | On-site

EzeRx Health Tech Pvt. Ltd.

⏳ Experience: 3-7 Years

Immediate / Short Notice Preferred

Reporting To: Founder & CEO

EzeRx is a health-tech company working across healthcare, diagnostics, technology, data, and social impact. We develop technology-enabled solutions for early screening and preventive healthcare and work with healthcare institutions, government programmes, corporates, and strategic partners.

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We are looking for a highly organised, proactive, and dependable Executive Assistant to the Founder & CEO.

This is not a conventional administrative role. The Executive Assistant will act as a trusted extension of the Founder, helping manage priorities, meetings, communication, follow-ups, travel, documentation, and key business activities.

The role requires strong ownership, confidentiality, attention to detail, and the ability to work effectively in a fast-paced environment.

1. &

- Manage the Founder’s daily, weekly, and monthly calendar.
- Schedule and prioritise internal and external meetings.
- Proactively resolve scheduling conflicts and manage changing priorities.
- Prepare daily and weekly schedules, priorities, and reminders.
- Ensure the Founder is prepared with relevant information before important meetings.

2. & -

- Maintain a centralised Founder’s Task & Follow-Up Tracker.
- Capture action points from meetings, calls, emails, discussions, and instructions.
- Coordinate with relevant teams and track tasks until completion.
- Monitor deadlines, pending decisions, and overdue actions.
- Provide regular updates on important priorities and commitments.
- The expectation is not only to remind, but to take ownership of follow-ups and ensure closure.

3. &





- Coordinate meetings and prepare agendas, briefing notes, and supporting documents.
- Record important decisions, responsibilities, deadlines, and action points.
- Draft professional emails, reminders, meeting confirmations, and follow-ups.
- Coordinate with employees, investors, customers, partners, government stakeholders, and vendors.
- Escalate urgent or sensitive communication when required.

4.’

- Coordinate with leadership and functional teams on matters requiring the Founder’s attention.
- Collect departmental updates and prepare concise summaries.
- Support strategic initiatives and cross-functional follow-ups.
- Assist with presentations, reports, proposals, management updates, and decision documents.
- Maintain trackers for key initiatives and commitments.

5. &

- Coordinate domestic and international travel, including flights, hotels, transport, and itineraries.
- Manage travel-related documents and last-minute changes.
- Coordinate participation in conferences, exhibitions, investor meetings, government engagements, and business events.

6. &

- Maintain organised records of important documents, meetings, contacts, decisions, and commitments.
- Ensure confidential information is handled securely.
- Support routine professional and personal administrative matters that directly improve the Founder’s efficiency.




- Maintain structured and easily accessible digital records.

&

- 3–7 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Founder’s Office professional, or similar role.
- Experience working directly with a Founder, CEO, CXO, or senior business leader is preferred.
- Excellent organisational, coordination, and time-management skills.
- Robust written and verbal communication.
- Excellent follow-up and execution ability.
- Strong attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office and/or Google Workspace.
- Comfortable using calendars, spreadsheets, presentations, email, WhatsApp, and task-management tools.
- High level of discretion, confidentiality, ownership, and accountability.
- Ability to work independently in a fast-paced environment.

Preferred

Candidates with experience in the following areas will be preferred:

- Executive Assistant to Founder / CEO
- Founder’s Office
- Chief of Staff / Chief of Staff Associate
- Startup Operations
- Corporate Strategy
- Management Consulting
- Senior Executive Coordination
- Experience in a fast-growing startup or entrepreneurial environment will be an advantage.

Performance will primarily be measured through:

- Effective calendar and priority management
- Timely completion of follow-ups
- Closure of important action items
- Quality of meeting preparation and documentation
- Timely stakeholder communication
- Accuracy and organisation of records
- Effective travel and event coordination
- Reduction in the Founder’s administrative workload

How to Apply

Interested candidates may share their updated resume at: [email protected]

📌 Executive Assistant to Founder & CEO (Kolkata)
🏢 EzeRx
📍 Kolkata