SAN Automotive Industries is looking for a highly proactive, organized and business-oriented Executive Assistant to work directly with the Director.

This is not a conventional secretarial or administrative EA position .

The Executive Assistant will act as the eyes, ears and execution arm of the Director across the organization — ensuring that decisions are documented, responsibilities are assigned, follow-ups happen on time, and important matters reach closure.

The person will be the central coordination point between the Director, plant leadership, departments, customers, suppliers and external stakeholders.

Key Responsibilities 1. Director’s Office & Execution

- Manage and organize the Director’s daily priorities, meetings, appointments and commitments.
- Maintain a clear tracker of all tasks assigned by the Director across the organization.
- Follow up directly with respective team members until tasks are completed.
- Identify delays, bottlenecks and pending decisions and bring them to the Director’s attention.
- Ensure that verbal discussions and decisions are converted into clear actionable tasks.
- Prioritize matters requiring the Director’s attention rather than simply forwarding every issue.
- Maintain confidentiality regarding commercial, employee, customer and management matters.

2. Meetings, MOM & Follow-Up

- Attend important internal and external meetings with the Director.
- Prepare clear and structured Minutes of Meeting (MOM) .
- Convert MOM points into:
- Action → Owner → Deadline → Status.
- Circulate MOMs and follow up with responsible team members.
- Maintain a master action tracker for important management meetings.
- Ensure that commitments made during meetings do not remain pending.

3. Cross-Functional Coordination

Act as the key intermediary between the Director and the organization .

Coordinate with functions including:

- Business Development & Marketing
- NPD / Engineering
- Tool Room & Design




- Production
- Quality
- Purchase & Supply Chain
- Finance & Accounts
- HR & Administration
- Plant Management

The EA should understand who is responsible for what , communicate requirements clearly and ensure that work moves between departments without unnecessary dependence on the Director.

4. Customer, RFQ & Commercial Coordination

- Support coordination of customer enquiries and RFQs.
- Understand basic customer requirements, drawings, quotations and commercial discussions.
- Coordinate internally with costing, engineering, purchase, NPD and management for quotation preparation.
- Track pending quotations and customer responses.
- Follow up on RFQs, samples, documentation, presentations and commercial matters.
- Assist the Director during customer meetings and plant visits.
- Maintain customer-wise action and follow-up trackers.
- Communicate professionally with customers and external stakeholders when authorized.
- Possess good communication and negotiation skills.

The candidate is not expected to be an engineer but should develop enough technical understanding to follow automotive manufacturing discussions intelligently.

5. Research, Presentations & Management Support

- Conduct research on customers, competitors, technologies, markets and business opportunities.
- Prepare professional PowerPoint presentations and management reports.
- Research potential customers before meetings and prepare short briefing notes for the Director.
- Assist with new projects, exhibitions, international opportunities and strategic initiatives.




- Convert unstructured information into clear summaries and actionable recommendations.

6. AI, Automation & Digital Working

The candidate should be comfortable adopting modern tools.

- Strong working knowledge of Microsoft Office — particularly Outlook, Excel, PowerPoint and Word .
- Use AI tools for research, drafting, analysis, presentations and productivity.
- Identify repetitive administrative activities that can be automated.
- Maintain digital trackers and structured databases instead of depending only on WhatsApp or verbal follow-ups.
- Help improve the overall efficiency of the Director’s Office.

7. Calendar, Travel & Personal Administration

- Manage the Director’s calendar and meeting schedule.
- Organize domestic and international business travel.
- Coordinate flights, hotels, transportation, visas, exhibitions and meeting schedules.
- Maintain travel itineraries and required documents.
- Track important subscriptions, memberships, renewals and deadlines.
- Coordinate expense statements, credit-card bills and supporting documentation with Accounts.
- Ensure significant administrative matters are completed without repeated reminders from the Director.

What We Are Looking For

- Graduate / MBA preferred.
- Excellent written and verbal communication.
- Strong command of Excel, PowerPoint, Outlook and digital productivity tools .
- Comfortable using AI tools and automation .
- Strong follow-up and coordination ability.
- Good analytical and problem-solving mindset.
- Ability to understand basic technical and commercial discussions.
- Strong negotiation and interpersonal skills.
- Highly organized and comfortable managing multiple priorities.
- Confident communicating with senior management, employees, customers and suppliers.
- High level of confidentiality and professional maturity.
- Willingness to learn the automotive manufacturing business.

📌 Executive Assistant (Faridabad)
🏢 SAN Automotive Industries
📍 Faridabad