? We’re Hiring | Executive Assistant to General Manager

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work closely with the General Manager and support critical business and operational priorities.

This is more than a traditional Executive Assistant role. The ideal candidate will help drive operational excellence, stakeholder coordination, follow-ups, and timely execution of business deliverables.

? Location: Chennai

? Department: Business Operations

? Experience: 2+Years

? Role: Executive Assistant to General Manager

? Key Responsibilities

Executive Support

- Manage the General Manager’s calendar and optimize schedules

- Coordinate internal and external meetings, including leadership discussions and 1:1 meetings

- Manage and prioritize meeting requests and emails

- Draft responses and communication for review when required

- Prepare meeting agendas, pre-meeting briefs, and concise summaries of documents

Meeting & Project Coordination

- Organize meetings and accurately capture key discussion points

- Maintain action trackers and ensure timely closure of assigned tasks

- Follow up with stakeholders on pending action items and deliverables

- Maintain centralized trackers for projects, priorities, and cross-functional activities

Business Operations

- Coordinate recurring operational activities and business deliverables

- Support audit schedules, statutory filings, KRA reviews, templates, and other operational activities

- Coordinate with internal teams, external consultants, Company Secretary, and tax partners

- Assist in preparing monthly MIS reports, investor updates, and quarterly board packs

Stakeholder Management





- Coordinate effectively with cross-functional teams and external stakeholders

- Ensure stakeholders meet agreed timelines through regular follow-ups

- Handle confidential business information, leadership discussions, compensation data, and investor-related matters with complete discretion

? What We’re Looking For

Experience

- 2–4 years of experience as an Executive Assistant, Chief of Staff, Executive Business Partner, or similar role

- Experience in a high-growth startup or VC-funded organization will be an added advantage

Technical Skills

- Strong working knowledge of Microsoft Excel, including Pivot Tables and VLOOKUP

- Proficiency in Google Workspace and Microsoft Office

- Experience maintaining trackers, dashboards, and documentation

Key Competencies

- Excellent written and verbal communication skills

- Strong organizational and time-management abilities

- Exceptional attention to detail and follow-through

- Ability to manage and prioritize multiple tasks in a fast-paced workplace

- High level of professionalism and confidentiality

- Strong stakeholder management and follow-up skills

- Ability to respectfully challenge and hold stakeholders accountable when required

- Strong problem-solving and ownership mindset

? What Success Looks Like

The successful candidate will:

✔ Effectively manage and prioritize the General Manager’s time

✔ Drive timely closure of action items and cross-functional deliverables

✔ Maintain well-organized documentation, trackers, and operational records

✔ Improve meeting effectiveness through structured agendas, notes, and follow-ups

✔ Proactively coordinate business activities and enable leadership to focus on strategic priorities

✔ Build trust through professionalism, ownership, and confidentiality

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