Job Description

We’re Hiring | Executive Assistant to Managing Director

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Location: Mumbai

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We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director . This role goes beyond traditional administrative support and requires someone who can bring structure, leverage digital tools (including AI), and contribute to strategic workflows .

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Role Overview

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As an Executive Assistant to the Managing Director, you will act as a key enabler to leadership , ensuring seamless day-to-day operations while also supporting on presentations, reviews, and strategic initiatives . You will be expected to bring efficiency, discretion, and strong execution skills .

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Key Responsibilities

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1. Executive & Calendar Management

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- Manage the MD’s calendar, scheduling, and prioritization of meetings .
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- Coordinate internal and external meetings, ensuring agenda readiness and follow-ups .
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- Handle travel planning, itineraries, and logistics .
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2. Communication & Coordination

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- Act as a point of coordination between the MD and internal/external stakeholders.
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- Draft and manage professional communication, emails, and documents .
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- Ensure smooth office-level coordination and administrative support .
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3. Meetings & Reviews

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- Prepare and circulate Minutes of Meeting (MoMs) with clear action items.
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- Support in organizing and tracking QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews) .
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- Follow up on key deliverables and ensure timely closure of action points .
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4. Presentation & Data Management

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- Build high-quality presentation decks (PowerPoint/Canva) for leadership meetings.
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- Work extensively on Excel for data tracking, dashboards, and reports .
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- Compile data and insights to support decision-making and reviews .
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5. Tech & AI Enablement

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- Leverage AI tools and digital platforms to improve productivity, documentation, and reporting.
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- Bring in new-age tools and automation ideas to streamline workflows.
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6. Strategic & Operational Support

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- Assist the MD on strategic initiatives, special projects, and business priorities .
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- Provide structured inputs, research, and coordination support on key tasks.
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- Maintain confidentiality and handle sensitive information with discretion.
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What We’re Looking For

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- 4-6 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
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- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) .
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- Hands-on experience with presentation tools like Canva .
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- Familiarity with AI tools (ChatGPT, Perplexity, Gemini, etc.) will be a solid advantage.
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- Excellent communication, coordination, and stakeholder management skills .
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- Strong organizational ability and attention to detail .
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- Ability to multitask, prioritize, and work in a fast-paced environment .
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What Makes You a Great Fit

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- You are structured, proactive, and solution-oriented .
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- You bring a digital-first mindset and enjoy using tools to improve efficiency.
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- You can balance execution with strategic thinking .
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- You are reliable, discreet, and detail-focused.
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Interested?

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If this role aligns with your experience, drop your CV at [email protected] with the subject line:

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“Application - Executive Assistant to MD”

📌 Executive Assistant (Mumbai)
🏢 Adfactors PR
📍 Mumbai