We are looking for a proactive and organized Secretary to support the Head of Construction and Site Coordination team with day-to-day administrative and coordination activities. The role will involve maintaining site documentation / coordination, coordinating meetings and communications, tracking actions, and providing administrative support to ensure smooth site operations.

Key Responsibilities
Provide administrative and secretarial support to the Site Coordination team.
Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
Maintain and organize site-related documents, reports, correspondence, and records.
Coordinate communication between site teams, project management, contractors, and other stakeholders.
Prepare and circulate daily, weekly, and monthly reports as required.
Track pending actions, submissions, approvals, and deliverables and follow up with relevant teams.
Manage incoming and outgoing correspondence and ensure timely distribution.




Schedule site meetings and other coordination activities.
Assist with preparation of presentations, spreadsheets, trackers, and other project documents.
Maintain confidentiality of project / Site and company information.
Perform other administrative and coordination duties as assigned.

Requirements
Diploma or bachelors degree in Administration, Business, or a related field.
3 - 7 years of experience in a secretarial or administrative coordination role, preferably in a construction, engineering, EPC, or project setting.
Good knowledge of MS Office, particularly Word, Excel, PowerPoint, and Outlook.
Robust organizational, communication, and follow-up skills.
Ability to manage multiple tasks and work effectively under deadlines.
Good written and verbal communication skills
Previous experience working in a site/project setting will be an advantage.

📌 Department Secretary Noida (India)
🏢 Technip Energies
📍 India