Job Title: Admin Executive

Company: IVTEX Corporate Solutions Pvt. Ltd.

Location: Bhubaneswar, Odisha

Employment Type: Full time

Experience Required: 3 years

Job Summary

IVTEX is looking for an experienced, responsible and well-organised Admin Executive to manage daily office administration, employee coordination, documentation, vendor management and operational support.

Key Responsibilities
Manage daily office administration and ensure smooth office operations.
Maintain employee attendance, leave records and movement registers.
Coordinate with HR and reporting managers regarding employee requirements.
Handle official correspondence, letters, emails, couriers and documentation.
Maintain records of company assets, laptops, ID cards, stationery and equipment.
Coordinate with vendors for housekeeping, security, maintenance, travel and office supplies.
Arrange management and employee travel, accommodation and transportation.
Manage meeting schedules, conference-room arrangements and visitors.
Maintain petty-cash records, bills, invoices and supporting documents.
Support employee joining formalities, documentation and exit handovers.
Monitor pending administrative tasks and ensure timely completion.
Ensure office discipline and compliance with company policies.




Maintain the confidentiality of company and employee information.
Prepare daily, weekly and monthly administrative reports for management.
Perform other administrative responsibilities assigned by management.

Required Qualifications and Skills
Graduate in any discipline.
5 years of relevant experience in office administration or corporate operations.
Good communication skills in English, Hindi and Odia.
Proficiency in MS Word, Excel, email and Google Workspace.
Robust documentation, coordination and follow-up abilities.
Experience in vendor management, travel arrangements and asset management.
Honest, disciplined, punctual and capable of handling confidential information.
Ability to work independently and manage multiple responsibilities.
Experience in an IT, corporate or project-based organisation will be preferred.

Preferred Candidate
Presentable, professional and proactive.
Solid problem-solving and interpersonal skills.
Comfortable coordinating with employees, vendors and senior management.
Available to join immediately or within a short notice period.

Interested candidates may send their updated CV, mentioning their current salary, expected salary and notice period.

📌 Admin Executive Bhubaneswar
🏢 Ivtex Corporate Solutions Private
📍 Bhubaneswar