Position: Personal Secretary to Director
Experience: 3–5 Years
Location: Travel to Borivali, Andheri & Palghar as required
Salary: Open To discuss

Job Purpose

The Personal Secretary to the Director will be responsible for providing high-level administrative and executive support by managing schedules, coordinating meetings, handling confidential information, and ensuring seamless communication between departments and business associates. The role requires excellent organizational skills, robust follow-up abilities, and flexibility to travel between company location.

Key Responsibilities
Manage the Director's calendar, appointments, meetings, and daily schedule.
Handle emails, phone calls, correspondence, and confidential documents.
Coordinate meetings, prepare agendas, and record Minutes of Meetings (MOM).
Prepare reports, presentations, MIS, and business documentation.
Coordinate with internal departments, clients, vendors, and business associates.
Arrange travel, accommodation, and meeting logistics for the Director.
Follow up on pending tasks, approvals, and project updates.
Maintain confidential records, contracts, and significant company documents.
Assist the Director with business, administrative, and personal assignments.




Travel between Andheri, Borivali, and Palghar offices as per business requirements.

Skills & Knowledge Requirements
Experience: 3–5 years as a Personal Secretary, Executive Assistant, or similar role.
Industry: Experience in Pharmaceutical Distribution, Logistics, or Supply Chain will be preferred.
Communication: Excellent verbal and written communication skills in English.
Software: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Coordination: Robust organizational, follow-up, multitasking, and time management skills.
Professionalism: Ability to handle confidential information with discretion and maintain a high level of professionalism.
Travel: Willingness to travel regularly between Borivali, Andheri, and Palghar based on business requirements.

Qualification
Bachelor's Degree in any discipline.
Additional certification in Executive Assistance, Administration, or Secretarial Practice will be an added advantage.
Experience in the Pharmaceutical Distribution industry will be preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Personal Secretary To Managing Director Mumbai
🏢 Magnus 3PL
📍 Mumbai