Job Purpose:
To support procurement activities by ensuring timely purchasing of materials, spare parts, consumables, and services while maintaining proper documentation, vendor coordination, and cost control.
Key Responsibilities:
Prepare and process purchase orders as per approved requirements.
Obtain quotations and compare prices from vendors.
Follow up with suppliers for timely delivery of materials.
Maintain purchase records, quotations, invoices, and vendor data.
Coordinate with stores, accounts, and user departments regarding purchase requirements.
Track pending orders and update delivery status.
Assist in vendor development and performance monitoring.
Ensure compliance with company procurement policies.
Prepare purchase reports and MIS as required.
Key Skills:
Vendor Coordination
Negotiation Skills
Documentation & Record Management
MS Excel & ERP/DMS Knowledge
Communication & Follow-up
Qualification:
Graduate/Diploma in Commerce, Business Administration, Mechanical, or related field with 1–3 years of experience in purchasing/procurement operations.
KPIs:
On-time procurement rate
Cost savings achieved
Vendor response time
Purchase order accuracy
Timely closure of purchase requests.