Key Responsibilities
Convert the management strategic, technical and policy-related inputs into transparent, qualified and appropriately structured correspondence.
Coordinate with internal teams to collect the necessary information and supporting documents.
Study relevant government notifications, guidelines, policies, schemes and regulatory requirements before preparing official correspondence.
Maintain appropriate tone, protocol, terminology and hierarchy while communicating with senior government officials and institutional authorities.
Maintain a systematic record of all outgoing communications, approvals, acknowledgements, responses and pending follow-up actions.
Ensure that no external communication is issued without the required internal review and approval.
Maintain confidentiality of management inputs, government correspondence,
policy discussions and organisational proposals.
Support the preparation of Memoranda of Understanding, concept notes, policy recommendations, institutional proposals and collaborative programme documents.
Coordinate meetings, consultations and official interactions between the organisation, government bodies and academic or institutional stakeholders.
Provide periodic status reports to the Management on communications sent, responses received, pending matters and required management interventions.