Job Title

Manager - Office Administration & Facility Management

Reporting To

Head of Operations

Job Summary

Key Responsibilities

Administration
Oversee daily office administration and ensure smooth office operations.
Maintain office seating arrangements and workspace allocation.
Manage office supplies, stationery, pantry items, and housekeeping requirements.
Maintain office records, registers, and administrative documentation.
Coordinate courier, postal, and dispatch activities.
Organize internal meetings, events, and employee engagement activities.
Assist in travel bookings, accommodation, and logistics when required.

Facility Management
Ensure proper maintenance of office infrastructure and facilities.
Coordinate preventive and breakdown maintenance of electrical, plumbing, HVAC, fire safety systems, DG sets, UPS, elevators, and office equipment.
Supervise housekeeping, security, cafeteria, and maintenance staff.
Conduct periodic facility inspections to ensure cleanliness and safety.




Ensure uninterrupted availability of utilities such as electricity, water, internet, and telecom services.
Monitor office repairs, renovations, and fit-out activities.

Vendor Management
Identify, negotiate, and manage facility and administrative vendors.
Monitor vendor performance and ensure adherence to service level agreements (SLAs).
Verify vendor invoices and coordinate timely payments with the finance team.
Renew annual maintenance contracts (AMCs) and service agreements.

Asset Management
Maintain inventory of office furniture, equipment, laptops, access cards, keys, and other assets.
Track asset allocation, movement, maintenance, and disposal.
Conduct periodic physical verification of office assets.

Compliance & Safety
Ensure compliance with office safety standards and statutory requirements.
Maintain records related to facility compliance, insurance, and statutory certificates.
Ensure workplace health, hygiene, and securit

📌 Admin Manager Hsr Layout (India)
🏢 4TF Services
📍 India